Request For Proposal
RFP PS20220002 - SUPPLY AND DELIVERY OF TRAFFIC CONTROL SERVICES
March 23, 2022
Questions & Answers
March 31, 2022
All enquiries regarding the RFP must be addressed to:
Peter Yung, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact
person. In-person or telephone enquiries are not permitted. Any communication from
potential Proponents to City staff other than the contact person regarding the content
of this RFP may lead to disqualification of the Proponent from this RFP process, at the
City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, April 7, 2022
3:00:00 pm (Local Vancouver Time), Thursday, April 14, 2022
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in
the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20220002 - RFP - Title - Vendor name.
Document format for submissions:
-RFP Part C – combined together with the Proposal as one (1) PDF file,
-Appendix 3 – Commercial Proposal – attached separately from the Proposal in Excel and PDF; and
-Any other attachments if necessary, combined together with the Proposal
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the
City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound
email with attachments not in PDF or Microsoft Office formats which will result in
non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.
The maximum number of attachments allowed in an email message is 250
The maximum size limit for an email message, including all attachments, is 20MB
To be considered by the City, a Proposal must be submitted in the form set out in Part
C (the “Form of Proposal”), completed and duly executed by the relevant Proponent
in one PDF Document, excluding the Pricing Tables which should be submitted by
itself, in a separate PDF file titled as Appendix 3 – Commercial Proposal.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The purpose of this RFP is to obtain a supplier(s) with the capability and capacity to efficiently and cost effectively provide traffic control services to the City as per the requirements and specifications set out herein.
This initiative will identify proponents providing best and leading practices to increase
procurement efficiency, maintain and improve service quality, sustainability and
capable of supplying all of the requirements. Thus it is paramount the successful
Proponent(s) be able to meet the City’s requirements and comprehensively describe its highest level of service, service offerings and competitive prices.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20220002 1,214 KB
SUPPLY AND DELIVERY OF TRAFFIC CONTROL SERVICES
RFP - Part C - Fillable Word Version
RFP - Appendix 3 - Commercial Proposal - Price Table
Amendment No. 1 101 KB
RE: CLOSING DATE EXTENSION, in Part A, Section 2.1; 2. RE: Part C, Appendix 2, 1.10(b), i.; 3. RE: Part C, Appendix 3, 1.2(a), (v)
No addendum at this time.
Questions and Answers