Request For Proposal

RFP PS20201415 - PROVISION OF PROPERTY TAX, UTILITY BILLING AND GENERAL INFORMATION MAIL-OUT SERVICES

LAST UPDATED:

 

Addendum

January 19, 2021

Amendment

No updates

Questions & Answers

January 21, 2021

CONTACT

All enquiries regarding the RFP must be addressed to:

Dino Goundouvas

Email: dino.goundouvas@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, January 28, 2021

Inquires received during the period of December 17, 2020 to January 4, 2021 will not be responded to until after January 4, 2021.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

•Subject of the file to be: PS# RFP - Title - Vendor name.

•Document format for submissions:

oRFP Part C in PDF format – 1 combined PDF file,

oAppendix 3 (Commercial Proposal) in Excel format,

oAppendix 12 (City of Vancouver Technical Requirements) in Excel format and;

oAny other attachments if necessary

•Zip the files to reduce the size or email separately if needed.

•Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
•Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) proposes to engage the services of a Contractor for the provision of utility billing, property tax notice, Empty Homes Tax (EHT) and other general information mail- out services.

The objective of this Request for Proposal (“RFP”) is to provide the City with qualified Proponents capable of carrying out the work herein defined. The subsequent Proponent Submissions will form the basis for evaluation, potential interview, testing and selection of one proponent.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

PROVISION OF PROPERTY TAX, UTILITY BILLING AND GENERAL INFORMATION MAIL-OUT SERVICES

APPENDIX 12 - CITY OF VANCOUVER TECHNICAL REQUIREMENTS

APPENDIX 3 - COMMERCIAL PROPOSAL

Part C Form of Application

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Amendment

No amendment at this time.

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Addendum

RE: PART B – SCOPE OF WORK - SUPPLEMENTAL REQUIREMENTS

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Questions and Answers

Q&A No. 1 PDF 128 KB

Q&A No. 2 PDF 89 KB

Q&A No. 3 PDF 108 KB

ISSUED JANUARY 18, 2021

ISSUED JANUARY 19, 2021

ISSUED JANUARY 21, 2021

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