Request For Proposal
RFP PS20191680 - PROVISION OF A GRANTS MANAGEMENT SOLUTION AND IMPLEMENTATION
July 29, 2020
Questions & Answers
July 31, 2020
All enquiries regarding the RFP must be addressed to:
Wen Shi, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person.
In-person or telephone enquiries are not permitted. Any communication from potential
Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, August 6, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the
bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - RFP - Title – Vendor name.
Document format for submissions:
1) RFP Part C in PDF format – 1 combined PDF file including any other attachments if
2) Part B – Annex 2 – Detail Requirements in Excel format; and
3) Part C - Appendix 3 – Commercial Proposal in Excel format.
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Do not submit by fax.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver (the “City”) is seeking proposals from Proponents with expertise for the supply and implementation of a best of breed Grants Management System (GMS). This is a new initiative to procure and implement GMS with the intention to support the 40+ discrete grant programs currently being managed by the City.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20191680 759 KB
PROVISION OF A GRANTS MANAGEMENT SOLUTION AND IMPLEMENTATION
Fillable Part C Form of Proposal
Part B Annex 2 - Detail Requirements
Part C Appendix 3 - Commercial Proposal
Annex 3 – Social Policy 2019 Operating Budget for Entire Organization
Annex 4 - Culture Grants 2020 Project Financial Form
Annex 5 - Direct Social Services Grant Form 2 (Word)
Annex 6 - Cultural Services Project Statistical Form (PDF)
No amendment at this time.
Questions and Answers