Request For Proposal

RFP PS20191680 - PROVISION OF A GRANTS MANAGEMENT SOLUTION AND IMPLEMENTATION

LAST UPDATED:

Addendum

July 29, 2020

Amendment

No updates

Questions & Answers

July 31, 2020

CONTACT

All enquiries regarding the RFP must be addressed to:
Wen Shi, Buyer
Email: wen.shi@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person.

In-person or telephone enquiries are not permitted. Any communication from potential
Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

wen.shi@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, August 6, 2020

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS# - RFP - Title – Vendor name.

Document format for submissions:
1) RFP Part C in PDF format – 1 combined PDF file including any other attachments if
necessary;
2) Part B – Annex 2 – Detail Requirements in Excel format; and
3) Part C - Appendix 3 – Commercial Proposal in Excel format.

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Do not submit by fax.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) is seeking proposals from Proponents with expertise for the supply and implementation of a best of breed Grants Management System (GMS). This is a new initiative to procure and implement GMS with the intention to support the 40+ discrete grant programs currently being managed by the City.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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Description

PS20191680 759 KB