Request For Proposal

RFP PS20181527 - PROVISION OF A POINT OF SALE SOLUTION

LAST UPDATED:

 

Addendum

No updates

Amendment

December 6, 2018

Questions & Answers

December 13, 2018

CONTACT

All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist

Email: diana.chan@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.871.6818

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Friday, January 11, 2019
3:00:00 pm (Local Vancouver Time), Friday, January 18, 2019


All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS#20181527 – Provision of a Point of Sale Solution – Vendor name.

Document format for submissions:
RFP Part C in PDF format – 1 combined PDF file,
Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Proposals must not be submitted by fax.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring a Point of Sale (“POS”) Solution for Vancouver Civic Theatres (“VCT”) concession operations at its four venues (bar sales/prepackaged food items). Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements. The proposed solution may be on-premise, or cloud-based.

The Vancouver Board of Parks & Recreation (“VPB”) is considering a modern POS system to replace its current EPOS Office Version 2 with Uniwell registers, and may implement the solution selected by VCT, depending on budget approval and technical readiness assessment. The Proponents are asked to provide a commercial proposal for a VPB solution in Appendix 3 – Commercial Proposal.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

PROVISION OF A POINT OF SALE SOLUTION

 

Service Provider Responsibility Matrix

 

 

 

Form of Proposal - Word Version

 

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Amendment

Sub-Section 2.1 of Section 2.0 KEY DATES shall be amended

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 155 KB

ISSUED DECEMBER 13, 2018

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