Request For Proposal
RFP PS20181527 - PROVISION OF A POINT OF SALE SOLUTION
January 2, 2019
Questions & Answers
January 17, 2019
All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Friday, January 11, 2019
3:00:00 pm (Local Vancouver Time), Friday, January 18, 2019
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS#20181527 – Provision of a Point of Sale Solution – Vendor name.
Document format for submissions:
RFP Part C in PDF format – 1 combined PDF file,
Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Proposals must not be submitted by fax.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The RFP concerns the City’s interest in procuring a Point of Sale (“POS”) Solution for Vancouver Civic Theatres (“VCT”) concession operations at its four venues (bar sales/prepackaged food items). Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements. The proposed solution may be on-premise, or cloud-based.
The Vancouver Board of Parks & Recreation (“VPB”) is considering a modern POS system to replace its current EPOS Office Version 2 with Uniwell registers, and may implement the solution selected by VCT, depending on budget approval and technical readiness assessment. The Proponents are asked to provide a commercial proposal for a VPB solution in Appendix 3 – Commercial Proposal.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download (PDF format only)
Sub-Section 2.1 of Section 2.0 KEY DATES shall be amended
1) RFP document header for Part B – City Requirements is now amended; 2) Separate excel file attachment, “PS20181527 – Technical Requirements”, requirement T-65 is now amended as follows (proponents do not need to respond to T-65)
No addendum at this time.
Questions and Answers