Request For Proposal
RFP PS20130786 - MOVE CONSULTANT & MOVE SERVICES FOR TENANT RELOCATIONS
LAST UPDATED:
Addendum
November 29, 2013
Amendment
December 2, 2013
Questions & Answers
December 6, 2013
CONTACT
All enquiries regarding the RFP must be addressed to:
Alison Hall, Contracting Specialist
Email: alison.hall@vancouver.ca
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
PHONE NUMBER
604.873.7263
FAX NUMBER
604.873.7057
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, December 12, 2013
CLOSING LOCATION
Mailing Address:
City of Vancouver, Purchasing Services
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4
Courier and Delivery in Person – Drop off:
Information Desk, Main Floor Rotunda,
Vancouver City Hall
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
This Request for Proposal (the “RFP”) provides an opportunity to submit Proposals for review by the City and, depending on the City’s evaluation of Proposals, among other factors, to potentially negotiate with the City to enter into an Agreement. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE CITY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE CITY.
The RFP concerns the City’s interest in procuring a move consultant and moving services for the tenant relocations. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes Proposals respecting innovative or novel approaches to the City’s objectives and requirements.
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Information Meeting
A mandatory information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: 1) Start at 814 Richards Street;
2) 507 West Broadway (lobby); and
3) Vancity, 515 West 10th Avenue.
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting must pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A, by fax to 604-873-7057, or by e-mail to alison.hall@vancouver.ca, on or before the time and date specified in Section 2.1
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Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
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Amendment
RE: PART A – INFORMATION AND INSTRUCTIONS, 5.0 CHANGES TO THE RFP AND
FURTHER INFORMATION
RE: ANNEX 1 – SCHEDULE OF DETAILED REQUIREMENTS, 1.2 INTRODUCTION TO SCOPE OF WORK; RE: ANNEX 1 – SCHEDULE OF DETAILED REQUIREMENTS, 1.3 CONSULTANT’S PRIOR TO MOVE REQUIREMENTS – PHASE 1; RE: ANNEX 1 – SCHEDULE OF DETAILED REQUIREMENTS, 1.7 MOVE CONTRACTOR’S RESPONSIBLITIES DURING THE MOVE – PHASE II; RE: ANNEX 1 – SCHEDULE OF DETAILED REQUIREMENTS, 1.8 MOVE CONTRACTOR SERVICES.
RE: PART A – INFORMATION AND INSTRUCTIONS, 6.3 CONTRACT REQUIREMENTS;
RE: PART B – CITY REQUIREMENTS AND ITEMS TO BE ADDRESSED IN PROPOSALS, 2.10 ITEMS TO BE ADDRESSED IN EACH PROPOSAL; RE: ANNEX 1 – SCHEDULE OF DETAILED REQUIREMENTS, 1.3 REQUIREMENTS; RE: ANNEX 1 – SCHEDULE OF DETAILED REQUIREMENTS, 1.11 CITY’S RESPONSIBILITIES FOR PROJECT; RE: ANNEX 1 – SCHEDULE OF DETAILED REQUIREMENTS, 1.12 INTRODUCTION AND SCOPE OF WORK; RE: ANNEX 2 – LIST OF ITEMS TO BE MOVED, 814 RICHARDS STREET – MOVE #1: ESTIMATED IT ITEMS TO BE MOVED.
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Addendum
Addendum No. 1 
809 KB
RE:PROPOSED PROJECT SCHEDULES
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Questions and Answers
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