Request For Proposal

RFP VPL20190304 - EARLY LITERACY SPACES – RENFREW BRANCH

LAST UPDATED:

Addendum

March 22, 2019

Amendment

March 22, 2019

Questions & Answers

No updates

CONTACT

All enquiries regarding the RFP must be addressed to:
Nathan Kung, Manager, Facilities and Purchasing

Email: Nathan.Kung@vpl.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.331.4011

FAX NUMBER

N/A

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Friday, March 29, 2019

All references to time in the RFP are references to the time in the City of Vancouver, as shown on the clock used by the Library for the purposes of requests for proposals.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal in an envelope clearly marked with the Proponent’s name and the RFP number and title (“VPL20190304 - EARLY LITERACY SPACES - RENFREW BRANCH") to the following address:

City of Vancouver
Vancouver Public Library
Purchasing Services Office
350 West Georgia Street
Vancouver, BC V6B 6B1

The Library requests that 4 (four) hard copies and one electronic copy (on a CD, flash drive, memory stick or similar medium) of each Proposal (or amendment) be submitted.

Proposals should not be bound in three-ring binders.

Proposals must not be submitted by fax or email.

To be considered by the Library, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the Library and, depending on the Library’s evaluation of proposals, among other factors, to potentially negotiate with the Library to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE LIBRARY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE LIBRARY.

The RFP concerns the Library’s interest in procuring Early Literacy Space design, build and install for the Renfrew Branch, with the possibility of contract extension for other Library branches. Details of the Library’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The Library welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the Library’s objectives and requirements.

Please Note: This is posted for the Vancouver Public Library.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: as specified in Section 2.1

Time: as specified in Section 2.1

Location: 2969 East 22nd Avenue
Vancouver, BC
V5M 2Y3

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A, by e-mail to Nathan.Kung@vpl.ca on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

RFP VPL20190304 580 KB