Request For Quotation

RFQ PS20210607 - SUPPLY, INSTALLATION AND MAINTENANCE OF PLANTS

LAST UPDATED:

Addendum

No updates

Amendment

No updates

Questions & Answers

June 29, 2021

CONTACT

All queries related to this RFQ should be submitted in writing to the attention of:

Donna Lee, Buyer

Email: donna.lee@vancouver.ca

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

donna.lee@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, July 6, 2021

“Vancouver Time” will be conclusively deemed to be time in the City of Vancouver, as indicated in the electronic timestamp the Quotation receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

Quotations should be submitted by email prior to the Closing Time in accordance with the following:

Subject of the file to be: PS# - RFQ - Title - Vendor name.

Document format for submissions:
-Quotation Form & Attachments – 1 combined PDF file.
-Pricing Table - 1 Excel Spreadsheet File.

Zip the files to reduce file size if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or any other method, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Noncompliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 20MB per message

Quotations received after the closing time may be returned unopened.

Fax quotations will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) is seeking quotations to determine if it will enter into one or more contracts in respect of supply, installation and maintenance of plants.

Vendors should carefully review Appendix 1 – Requirements for a detailed description of the City’s requirements.

The services for yearly maintenance of plantings and planters are specified in the Planter Maintenance Specifications in Appendix 2. Work includes maintenance for plant material, growing medium, watering, mulching, planters and curb stops, and all related services including traffic control. The Contractor will be responsible for all traffic management planning and execution in adherence with municipal, provincial and national codes, by-laws, regulations, permits and other applicable requirements, including the Traffic Control Specification in Appendix 2. The quotation for services shall be broken down as a yearly cost for each site as indicated in Table 1 of the Table of Prices. Refer to Appendix 3 for planter locations and layouts.

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Information Meeting

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Downloading the Document

Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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PS20210607 985 KB