Request For Quotation
RFQ PS20180869 - DESIGN-BUILD FOR NEW COMMUNITY GARDEN AT SLOCAN PARK
October 3, 2018
Questions & Answers
All queries related to this RFQ should be submitted in writing to the attention of:
Eamonn Savage, Contracting Specialist
[Please specify bid number, bid title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, October 9, 2018
Quotations should be submitted by email prior to the Closing Time in accordance with the
a. The subject of the email is to be: <PS20180869 – “Design-Build for New Community
Garden at Slocan Park” – Vendor organization name>.
b. Document format for submissions:
i. RFQ Quotation Form in PDF format – One combined PDF file.
ii. Zip the file to reduce the size, or divide the file and email separately if
c. Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
d. If you do not receive an automated reply email within a few minutes, check your junk
folder first, and then contact Purchasing@vancouver.ca
e. Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Quotations must be marked with the vendor’s name and the RFQ title and number.
“Vancouver Time” will be conclusively deemed to be time in the City of Vancouver, as
indicated in the electronic timestamp the Quotation receives upon delivery to the email
address specified herein, which is in turn synchronized to Network Time Protocol (NTP)
provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
DO NOT SUBMIT QUOTATIONS BY FAX.
Quotations received after the closing time may be returned unopened.
Fax quotations will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver (the “City”) is seeking quotations to determine if it will enter into a
contract in respect of the services of a Design-Build Contractor and Consultant team (“Design-Build Team”) for technical design and construction of a new community garden in Slocan Park
Preference may be given to design-build contractors that demonstrate knowledge and experience involving design and construction of urban parks and urban landscapes of varying scales. Each vendor should make clear in its submission its relevant knowledge and experience, and that of its proposed personnel.
The City is seeking a design/build contractor/consultant team that includes, but is not limited to, all professionals necessary to accomplish the technical design and installation of the new community garden. The following are recommended at a minimum:
(a) Professional Surveyor (Accredited by the Association of British Columbia Land
(b) Landscape Architect (Accredited by the BCSLA and with demonstrated experience and proof of past work including photos and references);
(c) Civil Engineer (Accredited Professional Engineer by the Association of Professional Engineers and Geoscientists of British Columbia);
(d) Structural Engineer (Accredited Professional Engineer by the Association of Professional Engineers and Geoscientists of British Columbia); and
(e) Others as deemed necessary by Design-Build Team.
Vendors should carefully review Appendix 1 – Requirements for a detailed description of the City’s requirements.
MANDATORY INFORMATION MEETING
Vendors are required to attend a mandatory information meeting (the “Mandatory Information Meeting”) on Tuesday, September 25, 2018 commencing at 2:00 p.m. and lasting for approximately forty five minutes.
The location of the Information Meeting will be: Slocan Park, 2750 E. 29th Avenue, Vancouver, British Columbia. Bidders are asked to assemble in the east corner of the park beside the tennis courts.
Vendors are asked to pre-register for the Mandatory Information Meeting by submitting the Information Meeting Attendance Form (Appendix 7) to the Contact Person by fax or email on or prior to Friday, September 21, 2018.
Downloading the Document
Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download (PDF format only)
PS20180869 1,445 KB
DESIGN-BUILD FOR NEW COMMUNITY GARDEN AT SLOCAN PARK
Amendment No. 1 30 KB
1.0 RE: APPENDIX 1 –REQUIREMENTS – Potting Shed:; 2.0 RE: APPENDIX 1 –REQUIREMENTS - Site Drainage:; 3.0 RE: TABLE OF PRICES – Row 8.
No addendum at this time.
Questions and Answers
No questions and answers at this time.