Request For Proposal

RFP VPL20190920 - AUXILIARY SCHEDULING REVIEW

LAST UPDATED:

Addendum

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Amendment

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Questions & Answers

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CONTACT

Nathan Kung, Manager, Facilities and Purchasing

Email: Nathan.Kung@vpl.ca

All enquiries must be made in writing. In-person or telephone are not permitted.

PHONE NUMBER

604.331-4011

FAX NUMBER

N/A

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, September 10, 2019

All references to time in the RFP are references to the time in local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in
the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

- Subject of the file to be: VPL# - Title – Vendor name.

- Document format for submissions:

o RFP Part C in PDF format – 1 combined PDF file,
o Appendix 3 (pricing tab) in Excel format, and;
o Any other attachments if necessary

- Zip the files to reduce the size or email separately if needed.

- Send your submissions to nathan.kung@vpl.ca; do not deliver a physical copy to the
Vancouver Public Library.

- Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Intentionally Omitted.

Proposals must not be submitted by fax To be considered by the Library, a Proposal
must be submitted in the form set out in Part C (the “Form of Proposal”), completed
and duly executed by the relevant Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior
to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing
Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the Library and, depending on the Library’s evaluation of proposals, among other factors, to potentially negotiate with the Library to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE LIBRARY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE LIBRARY.

The RFP concerns the Library’s interest in procuring a qualified consultant to work with the Library to identify alternative scheduling approaches, and recommend new staffing models for positions. Details of the Library’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The Library welcomes proposals that are
responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the Library’s objectives and requirements.

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Information Meeting

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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Description

VPL20190920 366 KB