Request For Proposal

RFP VPL20190917 - EARLY LITERACY SPACES – RENFREW BRANCH

LAST UPDATED:

Addendum

October 7, 2019

Amendment

October 7, 2019

Questions & Answers

October 18, 2019

CONTACT

All enquiries regarding the RFP must be addressed to:

Nathan Kung, Manager, Facilities and Purchasing

Email: Nathan.Kung@vpl.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

Nathan.Kung@vpl.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Friday, November 15, 2019

All references to time in the RFP are references to the time in the City of Vancouver, as shown on the clock used by the Library for the purposes of requests for proposals.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal in an envelope clearly marked with the Proponent’s name and the RFP number and title (“VPL20190917 - EARLY LITERACY SPACES – RENFREW BRANCH; ”) to the following address:

Vancouver Public Library
Purchasing Services Office
350 West Georgia Street, Vancouver, BC
V6B 6B1

The Library requests that 4 (four) hard copies and one electronic copy (on a CD, flash drive, memory stick or similar medium) of each Proposal (or amendment) be submitted. Proposals should not be bound in three-ring binders.

Proposals must not be submitted by fax or email.

To be considered by the Library, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing Time.

All costs associated with the preparation and submission of a Proposal, including any costs incurred by a Proponent after the Closing Time, will be borne solely by the Proponent.

Unnecessarily elaborate Proposals are discouraged. Proposals should be limited to the items specified in Part C of the RFP.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the Library’s interest in procuring Early Literacy Space design, build and install for the Renfrew Branch, with the possibility of contract extension for other Library branches. Details of the Library’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The Library welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the Library’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Renfrew Branch, Vancouver Public Library
2969 East 22nd Avenue
Vancouver, BC V5M 2Y3

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A, by e-mail to Nathan.Kung@vpl.ca on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

RFP VPL20190917 1,994 KB