Request For Proposal
RFP VPD20201105 - PHYSICAL REHABILITATION SERVICES FOR VANCOUVER POLICE DEPARTMENT
June 18, 2021
Questions & Answers
All enquiries regarding the RFP must be addressed to:
Richard Kwai, Supervisor - Purchasing & Inventory Unit
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to VPD staff other than the contact person regarding the contact of this RFP may lead to disqualification of the Proponent from this RFP process, at the VPD’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Friday,
June 25, 2021
3:00:00 pm (Local Vancouver Time), Friday, July 9, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - RFP - Title - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Richard.firstname.lastname@example.org do not deliver a physical copy to the City of Vancouver or Vancouver Police Department.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Proposals must not be submitted by fax.
To be considered by the VPD, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the VPD and, depending on the VPD’s evaluation of proposals, among other factors, to potentially negotiate with the VPD to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE VPD TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE VPD.
The RFP concerns the VPD’s interest in procuring physical rehabilitation services for Vancouver Police Department members, sworn and civilian, at VPD facilities. Details of the VPD’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The VPD welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the VPD’s objectives and requirements.
Only the following entities, which responded to the VPD’s Request for Expressions of Interest No. VPD2020924 are qualified to participate in the RFP:
(a) Coast Performance Rehabilitation Inc.
(b) Physiofocus Health Services Corp.
(c) Valour Physiotherapy and Health Inc.
The VPD is interested in selecting an entity, which is not, by the terms hereof, barred from submitting a Proposal, and which does submit a Proposal (each such entity, a “Proponent”) with the capability and experience to efficiently and cost-effectively meet the objectives and requirements described in the RFP. The VPD currently expects to select such a Proponent and then enter into negotiations with that Proponent, which will conclude in the execution of a contract between the Proponent and the VPD (such a contract, an “Agreement”). However, the VPD may: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time. The VPD may also terminate the RFP at any time.
A mandatory information meeting (the “Information Meeting”) will be held to enable prospective Proponents to seek clarification with respect to any aspect of the RFP in a group forum. Proponents that do not attend the information meeting may not be allowed to submit a Proposal. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Locations: Vancouver Police Department, 2120 Cambie St., Vancouver, BC and 3585 Graveley St., Vancouver, BC
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A, by e-mail to Richard.email@example.com on or before the time and date specified in Section 2.1
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
VPD20201105 938 KB
PHYSICAL REHABILITATION SERVICES FOR VANCOUVER POLICE DEPARTMENT
No amendment at this time.
Addendum No. 1 113 KB
RE: PART A: INFORMATION AND INSTRUCTIONS – 2.0 KEY DATES
Questions and Answers
No questions and answers at this time.