Request For Proposal
RFP VPD20200706 - ONLINE APPLICATION FOR POLICE RECORD CHECKS FOR THE VANCOUVER POLICE DEPARTMENT
Questions & Answers
November 27, 2020
All enquiries regarding the RFP must be addressed to:
Richard Kwai, Inventory Planner/Buyer
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
Deadline for Enquiries: 3:00pm on December 4, 2020
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Friday, December 11, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - Title – Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to firstname.lastname@example.org do not deliver a physical copy to the City of Vancouver or Vancouver Police Department.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the VPD, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the VPD and, depending on the VPD’s evaluation of proposals, among other factors, to potentially negotiate with the VPD to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE VPD TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE VPD.
The RFP concerns the VPD’s interest in procuring an online platform for providing police information checks for the citizens of Vancouver. Details of the VPD’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The VPD welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the VPD’s objectives and requirements.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
No amendment at this time.
No addendum at this time.
Questions and Answers