Request For Proposal
RFP PS20220523 - PROVISION OF AN ONLINE SURVEY AND PANEL MANAGEMENT TOOL
May 24, 2022
Questions & Answers
June 10, 2022
All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, June 9, 2022
3:00:00 pm (Local Vancouver Time), Thursday, June 16, 2022
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents’ Proposals must be received by the City on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20220523 - RFP - Title - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (Commercial Proposal) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver. DO NOT EMAIL YOUR SUBMISSION TO THE CONTACT PERSON.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City has identified a need to offer interactive digital consultation opportunities for the public, offering a convenient solution for citizens to engage through more than one avenue, while enabling the City to reach a broader and larger audience and thereby increase participation rates. The City intends to renew or replace its current online survey and panel management tool, currently branded Talk Vancouver (talkvancouver.com).
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20220523 948 KB
PROVISION OF AN ONLINE SURVEY AND PANEL MANAGEMENT TOOL
Technical Requirements Questionnaire
Appendix 3 - Commercial Proposal
Appendix 5 - Certificate of Insurance
Part C - Form of Proposal - Word Version
Amendment No. 1 99 KB
This Amendment No. 1 to RFP PS20220523 affects Part A – Information and Instructions, Section 2.0 Key Dates.
No addendum at this time.
Questions and Answers