Request For Proposal
RFP PS20220259 - TRANSLATION SERVICES - 2022 MUNICIPAL ELECTION
LAST UPDATED:
Addendum
No updates
Amendment
No updates
Questions & Answers
March 2, 2022
CONTACT
All enquiries regarding the RFP must be addressed to:
Dino Goundouvas, Contracting Specialist
Email: dino.goundouvas@vancouver.ca
PHONE NUMBER
N/A
FAX NUMBER
N/A
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
Inquires related to this RFP must be sent to dino.goundouvas@vancouver.ca by 12pm, March 4, 2022.
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, March 10, 2022
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
CLOSING LOCATION
Proponents should submit their proposals on or before 3:00pm on the 10th day of March, 2022 (the “Closing Time”) by email in accordance with the following:
Subject of the file to be: PS20220259 - RFP - Title - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.
The maximum number of attachments allowed in an email message is 250 attachments.
The maximum size limit for an email message, including all attachments, is 20MB per message.
To be considered by the City, a Proposal must be submitted in the form set out in Appendix 1 (the “Proposal Form”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The 2022 Vancouver General Election (“2022 Vancouver Election”) will be held on Saturday, October 15, 2022. Approximately 450,000 registered voters in Vancouver will elect a Mayor, 10 Councillors, nine School Trustees and seven Park Board Commissioners.
The Vancouver Election Office seeks an agency with professional translators who will expand language access, and translate information for voters in plain and inclusive language in the following languages:
1. Traditional Chinese
2. Simplified Chinese
3. Tagalog
4. Punjabi
5. Vietnamese
6. Spanish
7. Korean
8. Farsi
9. French
10. Japanese
In Vancouver, these languages—in addition to English—have been identified by latest census data available (2016; 2021 census for language will be released in August 2022) as the top 10 languages most often used at home, and/or the languages in which people feel most comfortable communicating in.
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Information Meeting
No information meeting at this time.
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Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
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Amendment
No amendment at this time.
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Addendum
No addendum at this time.
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Questions and Answers
Q&A No. 1 
85 KB
ISSUED MARCH 2, 2022
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