Request For Proposal
RFP PS20211515 - VANCOUVER PARKS & RECREATION CONCESSION OPERATORS FOR SUNSET BEACH AND NEW BRIGHTON POOL
LAST UPDATED:
Addendum
No updates
Amendment
November 4, 2021
Questions & Answers
No updates
CONTACT
All enquiries regarding the RFP must be addressed to:
Patrick Edwards, Buyer
Email: patrick.edwards@vancouver.ca
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
PHONE NUMBER
N/A
FAX NUMBER
N/A
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, December 9, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
CLOSING LOCATION
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - RFP - Title - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.
The maximum number of attachments allowed in an email message is 250 attachments.
The maximum size limit for an email message, including all attachments, is 20MB per message.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver Parks Department is seeking Operators to run its Sunset Beach and New Brighton Pool Concession stands. Proponents may respond to one or more of these two locations. The contracts are for a 12-month period beginning April 1st, 2022. The tentative opening date of the Concession stands is April 7, 2022.
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Information Meeting
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: November 26th, 2021
Time: 9:30 am
Location: New Brighton Pool
Date: November 26th, 2021
Time: 11:45 am
Location: Sunset Beach
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents must pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to Patrick.edwards@vancouver.ca, on or before the time and date specified in Section 2.1
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Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download
Description
39 KBVANCOUVER PARKS & RECREATION CONCESSION OPERATORS FOR SUNSET BEACH AND NEW BRIGHTON POOL
PART C -Fillable
Info Meeting
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Amendment
Amendment No. 1 
121 KB
RE: SUMMARY
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Addendum
No addendum at this time.
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Questions and Answers
No questions and answers at this time.
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