Request For Proposal

RFP PS20211128 - SUPPLY, DELIVERY, MAINTENANCE AND CARE OF STRUCTURAL FIREFIGHTING PROTECTIVE CLOTHING

LAST UPDATED:

Addendum

No updates

Amendment

No updates

Questions & Answers

January 10, 2022

CONTACT

All enquiries regarding the RFP must be addressed to:
Donna Lee, Buyer

Email: donna.lee@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

donna.lee@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, January 18, 2022

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS20211128 - RFP - Title - Vendor name.

Document format for submissions:

-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (Commercial Proposal) in Excel format, and;
-Any other attachments if necessary – 1 combined PDF file.

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email
with attachments not in PDF or Microsoft Office formats, which will result in non-delivery
to Supply Chain Management and will be deemed not submitted. Non-compliant file
formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 20MB per
message.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (“City”) is requesting proposals from interested firms that can supply and deliver structural firefighting protective clothing ensemble (“Bunker Suit”) consisting of pants and coat which is designed for structural firefighting that meets National Fire Protection Association (“NFPA”) 1971 - 2018 Edition as well as provide support to Vancouver Fire and Rescue Services (“VFRS”) with respect to cleaning, inspection, disinfection, repair and
recordkeeping (“Care Program”) according to NFPA 1851–2020 Edition, in accordance with the Requirements as set out herein in Annex 1.

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Information Meeting

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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