Request For Proposal

RFP PS20210993 - PROVISION OF MOBILITY WIRELESS SERVICE AND DEVICES FOR THE CITY OF VANCOUVER

LAST UPDATED:

 

Addendum

No updates

Amendment

October 13, 2021

Questions & Answers

October 22, 2021

CONTACT

All enquiries regarding the RFP must be addressed to:
Erin Chan, Buyer

Email: erin.chan@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

erin.chan@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, October 26, 2021

3:00:00 pm (Local Vancouver Time), Tuesday, November 16, 2021

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proposals must be received by the City on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS20210993 - RFP - Mobility Wireless Service and Devices - Vendor name

Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Annex 1 - Detailed Requirements in Excel format,
Appendix 3 – Commercial Proposal in Excel format, and;
-Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 20MB per message

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Please do not send your submission(s) to the contact person or purchasing email.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposals is an invitation by the City to qualified firms to submit proposals for mobility wireless devices and cellular services that provide for the transmission of voice and data information using wireless technologies for the City of Vancouver, Vancouver Public Library Board, Vancouver Board of Parks and Recreation, Vancouver Police Board, and Pacific National Exhibition (collectively, the “City”). Devices and cellular services include smartphones, ruggedized cellphones, tablets, and other wireless devices along with voice and data plans. The City welcomes Proposals with innovative approaches to the City’s objectives and requirements as described in this document.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

PROVISION OF MOBILITY WIRELESS SERVICE AND DEVICES FOR THE CITY OF VANCOUVER

 

Annex 1 - Detailed Requirements

 

 

Annex 1 - Detailed Requirements (Unlocked version)

 

 

 

Appendix 1 to Part B - Individual Hardware Contracts

 

 

 

Appendix 3 - Commercial Proposal


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Amendment

RE: CLOSING DATE EXTENSION

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Addendum

No addendum at this time.

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Questions and Answers

Q&A 1 PDF 101 KB

Q&A 2 PDF 101 KB

ISSUED OCTOBER 13, 2021

ISSUED OCTOBER 22, 2021

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