Request For Proposal
RFP PS20210993 - PROVISION OF MOBILITY WIRELESS SERVICE AND DEVICES FOR THE CITY OF VANCOUVER
October 13, 2021
Questions & Answers
October 22, 2021
All enquiries regarding the RFP must be addressed to:
Erin Chan, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, October 26, 2021
3:00:00 pm (Local Vancouver Time), Tuesday, November 16, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proposals must be received by the City on or before the time and date specified in the bottom
row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20210993 - RFP - Mobility Wireless Service and Devices - Vendor name
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Annex 1 - Detailed Requirements in Excel format,
Appendix 3 – Commercial Proposal in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with
attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply
Chain Management and will be deemed not submitted. Non-compliant file formats will be
detected and quarantined even if they are compressed, zipped, renamed, and include
password protected zipped files.
The maximum number of attachments allowed in an email message is 250 attachments.
The maximum size limit for an email message, including all attachments, is 20MB per message
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Please do not send your submission(s) to the contact person or purchasing email.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
This Request for Proposals is an invitation by the City to qualified firms to submit proposals for mobility wireless devices and cellular services that provide for the transmission of voice and data information using wireless technologies for the City of Vancouver, Vancouver Public Library Board, Vancouver Board of Parks and Recreation, Vancouver Police Board, and Pacific National Exhibition (collectively, the “City”). Devices and cellular services include smartphones, ruggedized cellphones, tablets, and other wireless devices along with voice and data plans. The City welcomes Proposals with innovative approaches to the City’s objectives and requirements as described in this document.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20210993 382 KB
PROVISION OF MOBILITY WIRELESS SERVICE AND DEVICES FOR THE CITY OF VANCOUVER
Annex 1 - Detailed Requirements
Annex 1 - Detailed Requirements (Unlocked version)
Appendix 1 to Part B - Individual Hardware Contracts
Appendix 3 - Commercial Proposal
Amendment 1 82 KB
RE: CLOSING DATE EXTENSION
No addendum at this time.
Questions and Answers