Request For Proposal

RFP PS20210969 - SUPPLY AND DELIVERY OF A ROUGH TERRAIN CRANE

LAST UPDATED:

Addendum

No updates

Amendment

No updates

Questions & Answers

February 1, 2022

CONTACT

All enquiries regarding the RFP must be addressed to:

Peter Yung, Contracting Specialist

Email: peter.yung@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact
person. In-person or telephone enquiries are not permitted.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

peter.yung@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, February 10, 2022

All references to time in the RFP are references to the time in the City of Vancouver,
as indicated in the electronic timestamp the Proposal receives upon delivery to the
email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in
the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

- Subject of the file to be: PS# - Title – Vendor name.

- Document format for submissions:

o RFP Part C in PDF format – 1 combined PDF file,

o Appendix 3 (Commercial Proposal) in a separate PDF file, and;

o Any other attachments if necessary

- Zip the files to reduce the size or email separately if needed.

- Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the
City of Vancouver.

- Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

- Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound
email with attachments not in PDF or Microsoft Office formats which will result in
non-delivery to Supply Chain Management and will be deemed not submitted. Noncompliant file formats will be detected and quarantined even if they are
compressed, zipped, renamed, and include password protected zipped files.

- The maximum number of attachments allowed in an email message is 250
attachments.

- The maximum size limit for an email message, including all attachments, is 20MB
per message

To be considered by the City, a Proposal must be submitted in the form set out in Part
C (the “Form of Proposal”), completed and duly executed by the relevant Proponent in
one PDF Document, excluding the Pricing Tables which should be submitted by itself, in
a separate PDF file titled as Appendix 3 – Commercial Proposal.

Amendments to a Proposal may be submitted via the same methods, at any time prior
to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing
Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The purpose of this RFP is to seek a supplier with the capability to supply a rough terrain crane for the lifting of heavy and large sized equipment, to the City’s Engineering department, as per the requirement and specifications set out herein.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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PS20210969 964 KB