Request For Proposal

RFP PS20210920 - COORDINATOR SERVICES – PUBLIC PARTNER AND COMMUNITY ANTI RACISM WORKING GROUP

LAST UPDATED:

Addendum

No updates

Amendment

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Questions & Answers

August 27, 2021

CONTACT

All inquires related to this RFP must be sent to:

Dino Goundouvas, Contracting Specialist

Email: dino.goundouvas@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

dino.goundouvas@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date.

Inquires related to this RFP must be sent to dino.goundouvas@vancouver.ca by 12pm, August 27, 2021.

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, September 9, 2021

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

Proponents should submit their proposals on or before 3:00pm on the September 9, 2021 (the “Closing Time”) by email in accordance with the following:

Subject of the file to be: PS# - RFP - Title - Vendor name.

Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 10MB per message.

To be considered by the City, a Proposal must be submitted in the form set out in Appendix 1 (the “Proposal Form”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

Purpose of the Request for Proposal (RFP) is to obtain a coordinator to support the work of the Public Partner and Community Anti-Racism Working Group.

Public partners have agreed to work together with representatives of Indigenous, Black, African diaspora, and other racialized communities to form a Public Partner and Community Anti-Racism Working Group (PPCAWG) in order to advance common and aligned approaches to anti-racism.

This flexible part-time 1-year term role is responsible for coordinating the PPCARWG initiative. Working as part of a project team, this position supports and coordinates the meetings and activities of the PPCARWG and the development and implementation of resulting PPCARWG programs and activities, including fostering partnership and community collaboration, increasing public understanding of anti-racism issues and challenges, and undertaking priority actions and projects. Knowledge of anti-racism strategies, initiatives, practices, policies, and programs; experiences in partner and community engagement and collaboration, and demonstrated project management skills are key for this position.

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Information Meeting

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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PS20210920 394 KB