Request For Proposal

RFP PS20210888 - SECURITY SERVICES

LAST UPDATED:

 

Addendum

No updates

Amendment

November 26, 2021

Questions & Answers

November 30, 2021

CONTACT

All enquiries regarding the RFP must be addressed to:

Harinder Kainth, Contracting Specialist

Email: harinder.kainth@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact
person. In-person or telephone enquiries are not permitted. Any communication from
potential Proponents to City staff other than the contact person regarding the content
of this RFP may lead to disqualification of the Proponent from this RFP process, at the
City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

harinder.kainth@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, December 7, 2021

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in
the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS20210888 - RFP - Title - Vendor name.

Document format for submissions:
RFP Part C in PDF format – 1 combined PDF file,
-Part C - Appendix 3 (pricing tab) in Excel format,
-Part C - Appendix 2 (questionnaire) in Excel format and;
-Any other attachments if necessary.

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the
City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound
email with attachments not in PDF or Microsoft Office formats which will result in
non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250
attachments.

The maximum size limit for an email message, including all attachments, is 20MB
per message

To be considered by the City, a Proposal must be submitted in the form set out in Part
C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposal (“RFP”) identifies a business opportunity for the successful Proponent(s) to provide security and technology support services for the City of Vancouver, including the business units within the purview of City Protective Services (“CPS”), the libraries within Vancouver Public Library (“VPL”), and Vancouver Civic Theatres (“VCT”) in accordance with the Requirements as set out in Part B – City Requirements.

The successful Proponent(s) will support the City of Vancouver (“City”) in providing a wide range of security and technology support services over a broad diversity of locations. The City is looking for an optimum total solution for Security Services.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

SECURITY SERVICES

 

Part B - Appendix - Security Systems Inventory 2021

 

 

 

Part C - Appendix 2 - Questionnaire

 

 

Part C - Appendix 3 - Commercial Proposal - Revised

 



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Amendment

1. RE: PART A – INFORMATION AND INSTRUCTIONS

1. RE: PART B – Section 3.5.18 – Guard Hours and Hours of Coverage for Central Library and n?c?a'mat ct Strathcona Branch (NCS); 2. Part C – Appendix 3 – Commercial Proposal – Tab 3 – Pricing – VPL

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 159 KB

Q&A NO. 2 PDF 217 KB

Q&A NO. 3 PDF 224 KB

Q&A NO. 4 PDF 221 KB

Q&A NO. 5 PDF 143 KB

ISSUED NOVEMBER 10, 2021

ISSUED NOVEMBER 19, 2021

ISSUED NOVEMBER 26, 2021

ISSUED NOVEMBER 26, 2021

ISSUED NOVEMBER 30, 2021

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