Request For Proposal
RFP PS20210877 - SUPPLY AND DELIVERY OF CONCRETE POLE ADAPTERS AND POST TOP LED
September 9 , 2021
Questions & Answers
September 15, 2021
All enquiries regarding the RFP must be addressed to:
Jing Fan, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, September 14, 2021
3:00:00 pm (Local Vancouver Time), Tuesday, September 21, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom
row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
- Subject of the file to be: PS# - RFP - Title - Vendor name.
- Document format for submissions:
o RFP Part C in PDF format – 1 combined PDF file including any other attachments if
o Appendix 3 (pricing tab) in Excel format. (should separate with the 1 combined PDF
file) Note: PART C of the RFP has been posted in word version for vendors to complete easily.
- Zip the files to reduce the size or email separately if needed.
- Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
-Submitting the files via Drop box, Fax, FTP, or similar programs, is not acceptable.
- Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with
attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply
Chain Management and will be deemed not submitted. Non-compliant file formats will be
detected and quarantined even if they are compressed, zipped, renamed, and include
password protected zipped files.
- The maximum number of attachments allowed in an email message is 250 attachments.
-The maximum size limit for an email message, including all attachments, is 20MB per message
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the“Form of Proposal”), completed and duly executed by the relevant Proponent.
Amendments to a Proposal may be submitted via the same methods, at any time prior to the
Proposals are revocable and may be withdrawn at any time before or after the Closing Time.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
Except where expressly stated otherwise in Appendix 1 of Part C of the Request for Proposals
(“RFP”): (i) no part of the RFP consists of an offer by the city to enter into any contractual
relationship; and (ii) no part of the RFP is legally binding on the city.
The RFP concerns the City’s interest in procuring concrete pole adapters and post top LED
luminaires. Details of the City’s objectives and requirements to which the RFP relates are set
out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP
(“Proposals”) respecting innovative or novel approaches to the City’s objectives and
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
No addendum at this time.
Questions and Answers