Request For Proposal

RFP PS20210836 - CONTENT MANAGEMENT SYSTEM REPLACEMENT

LAST UPDATED:

 

Addendum

No updates

Amendment

June 9, 2022

Questions & Answers

June 17, 2022

CONTACT

All enquiries regarding the RFP must be addressed to:
Wen Shi, Buyer
wen.shi@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

wen.shi@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, June 2, 2022

3:00:00 pm (Local Vancouver Time), Thursday, June 16, 2022

3:00:00 pm (Local Vancouver Time), Thursday, June 23, 2022

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS20210836 - RFP - Title - Vendor name.

Document format for submissions:

Completed RFP Part C in PDF format – 1 combined PDF file in the following sequence
including, but not limited to,
- a cover page that clearly indicates the name of the Proponent and the general
nature of the Proposal,
- a brief executive summary of your proposal (no more than one page long), a detailed table of contents,
- a section titled “Technical Proposal,” which should address the requirements in
the Scope of Work together with the completed documentation and questionnaire contained in Part C – Form of Proposal (from Appendix 1 to Appendix 11),
- any other attachments/appendices if necessary,

Completed Part B – Annex 1 – Detailed Requirements Round 1 in Excel format; and

Completed Part C – Appendix 3 – Commercial Proposal in Excel format. It should
contain full details of the Proponent’s proposed pricing and payment terms, which
must be in accordance with Part A of the RFP and reflect requirements as provided
in the RFP and Annex 1 – Detailed Requirements.

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 20MB per message

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) is seeking Proposals from experienced and qualified proponents to implement a new Content Management System (CMS) to support the City’s family of websites (www.vancouver.ca ). The CMS is to be in the cloud, or on premise with a pathway towards cloud migration. The City is also seeking content migration services, post-go live support, and training for City of Vancouver staff. It is expected that the successful Proponent will bring a strategic approach to implementation while incorporating current best practices in relation to user experience and adhering to accessibility standards.

[top]

Information Meeting

No information meeting at this time.

[top]

Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

CONTENT MANAGEMENT SYSTEM REPLACEMENT

 

Part B Annex 1 - Detailed Requirements Round 1

 

 

 

Part B Annex 2 - Detailed Requirements Round 2

 

 

 

Part C Appendix 3 - Commercial Proposal


 

[top]

Amendment

RE: CLOSING DATE EXTENSION

RE: CLOSING DATE EXTENSION

[top]

Addendum

No addendum at this time.

[top]

Questions and Answers

ISSUED MAY 13, 2022

ISSUED MAY 25, 2022

ISSUED MAY 30, 2022

Part D Form of Agreement

 

Fillable Part C Form of Proposal


ISSUED JUNE 8, 2022

ISSUED JUNE 17, 2022

[top]