Request For Proposal
RFP PS20210700 - CONSULTANT FOR PARK DESIGN AND CONSTRUCTION ADMINISTRATION AT GENERAL BROCK PARK
October 21, 2021
Questions & Answers
October 21, 2021
All enquiries regarding the RFP must be addressed to:
Jim Lowood, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, November 4, 2021
3:00:00 pm (Local Vancouver Time), Tuesday, November 9, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - RFP - Title - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.
The maximum number of attachments allowed in an email message is 250 attachments.
The maximum size limit for an email message, including all attachments, is 20MB permessage
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Please do not send your submission(s) to the Contact Person or Purchasing email.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver, as represented by its “Board of Parks and Recreation” or “Park Board” is seeking a multi-disciplinary consultant team (“Consultant Team”) to lead the park design and construction process for the General Brock Park renewal. This Consultant Team must be led by a registered landscape architect (“Consultant”) with demonstrated prior experience in leading park development projects of similar scale and value. The team is to be comprised of the following disciplines:
a) a landscape architect that is a registered member of the British Columbia Society ofLandscape Architects;
b) a civil engineer (Accredited Professional Engineer by the Association of ProfessionalEngineers and Geoscientists of British Columbia);
c) an electrical engineer (Accredited Professional Engineer by the Association ofProfessional Engineers and Geoscientists of British Columbia); and
d) a structural engineer (Accredited Professional Engineer by the Association ofProfessional Engineers and Geoscientists of British Columbia).
The Proponent is welcome to propose other members and disciplines within their Consultant Team but these additions must be qualified in the proposal.
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Webex (Cisco) – Dial in instructions as below:
1-604-646-8916 Lower Mainland of BC 1-855-699-3239 Canada/USA Toll Free
Meeting Number 24812518603#, followed by # again.
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to firstname.lastname@example.org on or before the time and date specified in Section 2.1
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20210700 1,334 KB
CONSULTANT FOR PARK DESIGN AND CONSTRUCTION ADMINISTRATION AT GENERAL BROCK PARK
Appendix 3 - Commercial Response Amended Oct 20, 2021
Amendment No. 1 138 KB
1. RE: 2.0 KEY DATES (CHANGE OF CLOSING DATE)
2. RE: PART B: SCOPE OF WORK, 2.2.5 Preliminary Park Plans
3. RE: PART B: SCOPE OF WORK, 2.2.7 Prepare Revised Concept Plan
4. RE: PART C: FORM OF PROPOSAL, 2.3.3 Cost Estimate
5. RE: PART C: FORM OF PROPOSAL – APPENDIX 3 – COMMERCIAL PROPOSAL
No addendum at this time.
Questions and Answers
Q&A No. 1 102 KB
ISSUED OCTOBER 21, 2021