Request For Proposal
RFP PS20210505 - DESIGN TEAMS FOR SEA2CITY DESIGN CHALLENGE
July 5, 2021
Questions & Answers
July 6, 2021
All enquiries regarding the RFP must be addressed to:
Harinder Kainth, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, July 13, 2021
3:00:00 pm (Local Vancouver Time), Tuesday, July 20, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20210505 - RFP - Design Teams for Sea2City Design Challenge – Vendor name
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.
The maximum number of attachments allowed in an email message is 250 attachments.
The maximum size limit for an email message, including all attachments, is 20MB per message
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The purpose of this Request for Proposal “(RFP”) is to obtain two separate and distinct multidisciplinary Consultant Design Teams (“Design Teams”) to work co-operatively with the City of Vancouver (“City”) and project partners though a participatory, public-facing design challenge to create site-specific flood management concept designs for Vancouver’s False Creek shoreline.
The City is launching the Sea2City Design Challenge (“Sea2City”) to help inform a framework and vision to guide urban development and ecological revitalization in Vancouver’s False Creek floodplain, a highly valued and constrained urban waterway in the heart of the city.
As a design challenge, Sea2City seeks to:
• Increase public awareness of climate change and sea level rise;
• Explore coastal adaptation approaches that respond to the social equity, economic, and ecological challenges posed by sea level rise and coastal flooding;
• Investigate coastal adaptation approaches for sea level rise beyond 1 metre; and
• Expand the toolbox of coastal flood management approaches.
Sea2City will include a creative and interactive public engagement and communications program managed by the City. Engagement will include a youth stream which will aim to engage with the 18-30 years cohort. Selected design teams will participate in three rounds of events and activities. Each round will include public learning and design events as well as advisory sessions and workshops with groups established for the project (Community Advisory Group, Technical Advisory Group, and City Advisory Team). The third and final round of public engagement will also include a 1-day, inter-team design charrette for a fifth Sea2City challenge site for teams to apply lessons learned through the challenge process.
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Webex: Details: To be provided by email two (2) days prior to the Information Meeting to the Respondents of Appendix 1 to Part A.
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to email@example.com, on or before the time and date specified in Section 2.1
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
No addendum at this time.
Questions and Answers