Request For Proposal

RFP PS20210275 - PROVISION OF CITY FLEET ELECTRIC VEHICLE CHARGING INFRASTRUCTURE, MAINTENANCE, AND SUPPORT

LAST UPDATED:

Addendum

No updates

Amendment

May 19, 2021

Questions & Answers

June 1, 2021

CONTACT

All enquiries regarding the RFP must be addressed to:
Erin Chan, Buyer

Email: erin.chan@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

erin.chan@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

~~Deadline for Enquiries: 3:00 pm on May 25, 2021~~

Deadline for Enquiries: 3:00 pm on June 1, 2021

CLOSING DATE & TIME

~~3:00:00 pm (Local Vancouver Time), Tuesday, June 1, 2021~~
3:00:00 pm (Local Vancouver Time), Tuesday, June 8, 2021

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS20210275 - RFP - Fleet EV Charging Infrastructure - Vendor name.

Document format for submissions:
RFP Part C in PDF format – 1 combined PDF file,
Annex 1 – Detailed Requirements in Excel format,
Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 20MB per message.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City is expanding its existing electric vehicle fleet charging network and is seeking proponents who are able to supply, deliver, install, operate, and maintain Direct Current Fast Charger (“DCFC”) ports and Level 2 Electric Vehicle (“EV”) charging ports at various locations across Vancouver.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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Description

PS20210275 591 KB