Request For Proposal
RFP PS20210275 - PROVISION OF CITY FLEET ELECTRIC VEHICLE CHARGING INFRASTRUCTURE, MAINTENANCE, AND SUPPORT
May 19, 2021
Questions & Answers
June 1, 2021
All enquiries regarding the RFP must be addressed to:
Erin Chan, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
Deadline for Enquiries: 3:00 pm on May 25, 2021
Deadline for Enquiries: 3:00 pm on June 1, 2021
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday,
June 1, 2021
3:00:00 pm (Local Vancouver Time), Tuesday, June 8, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20210275 - RFP - Fleet EV Charging Infrastructure - Vendor name.
Document format for submissions:
RFP Part C in PDF format – 1 combined PDF file,
Annex 1 – Detailed Requirements in Excel format,
Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.
The maximum number of attachments allowed in an email message is 250 attachments.
The maximum size limit for an email message, including all attachments, is 20MB per message.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City is expanding its existing electric vehicle fleet charging network and is seeking proponents who are able to supply, deliver, install, operate, and maintain Direct Current Fast Charger (“DCFC”) ports and Level 2 Electric Vehicle (“EV”) charging ports at various locations across Vancouver.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20210275 591 KB
Appendix 3 - Commercial Proposal 53 KB
PROVISION OF CITY FLEET ELECTRIC VEHICLE CHARGING INFRASTRUCTURE, MAINTENANCE, AND SUPPORT
Appendix 3 - Commercial Proposal
Annex 1 - Detailed Requirements
Amendment No. 1 116 KB
Amendment No. 2 80 KB
RE: PART B – CITY REQUIREMENTS
RE: CLOSING DATE EXTENSION
No addendum at this time.
Questions and Answers