Request For Proposal
RFP PS20210234 - SPORTS FIELD STRATEGY CONSULTANT SERVICES
Questions & Answers
April 15, 2021
All enquiries regarding the RFP must be addressed to:
Harinder Kainth, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
Deadline for enquiries: 12:00 Noon on Monday, April 19, 2021
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, April 27, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20210234 - RFP - Sports Field Strategy Consultant Services - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver (“City”), as represented by its Board of Parks and Recreation (the “Park Board”) is seeking proposals from multi-disciplinary consultant teams (“Consultant”) led by a landscape architecture/urban planning firm to :
• Develop an overall strategy for Vancouver sport fields. This strategy includes a review and plan for existing and new sports fields and diamonds;
• Develop an Outdoor Facility Allocation and Management Policy;
• Develop a financial plan, including funding models, user fees and costing recommendations;
• Provide an implementation plan, including short, medium and long-term action items; and
• Lead and facilitate a multi-phased public engagement process.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
No amendment at this time.
No addendum at this time.
Questions and Answers
Q&A No. 1 102 KB
ISSUED APRIL 15, 2021