Request For Proposal

RFP PS20210229 - PROVISION OF LICENSE PLATE RECOGNITION SOLUTION

LAST UPDATED:

 

Addendum

No updates

Amendment

No updates

Questions & Answers

June 22, 2021

CONTACT

All enquiries regarding the RFP must be addressed to:
Wen Shi, Buyer
Email: Wen.Shi@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

Wen.Shi@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, July 8, 2021

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS# - RFP - Title - Vendor name.

Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file including any other attachments if necessary,
-Part B – Annex 2 – Detailed Requirements in Excel format; and
-Part C – Appendix 3 - Commercial Proposal in Excel format.

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 20MB per message.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) is seeking proposals from vendors with expertise for the supply and installation of a vehicle based License Plate Recognition (LPR) equipment and supporting technology for three Parking Enforcement vehicles to enforce Resident Parking Permit processes, time limit regulations, pay parking and other potential parking regulations. The solution delivered should be scalable to allow for future expansion of enforcement activities that may include broader area coverage and could require up to an additional 14 vehicles in the contract term.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

PROVISION OF LICENSE PLATE RECOGNITION SOLUTION

 

Fillable Part C Form of Proposal

 

 

Part B Annex 2 - Detail Requirements



 

Part C Appendix 3 - Commercial Proposal


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Amendment

No amendment at this time.

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 65 KB

Q&A No. 2 PDF 64 KB

ISSUED JUNE 18, 2021

ISSUED JUNE 22, 2021

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