Request For Proposal

RFP PS20210169 - NEIGHBOURHOOD ENERGY UTILITY: LOW-CARBON THERMAL ENERGY SUPPLY FOR NORTHEAST FALSE CREEK (FOR PRE-QUALIFIED PROPONENTS ONLY)

LAST UPDATED:

Addendum

September 27, 2021

Amendment

October 25, 2021

Questions & Answers

November 4, 2021

CONTACT

All enquiries regarding the RFP must be addressed to:

Donabella Bersabal, Contracting Specialist

Email: donabella.bersabal@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person.

In-person or telephone enquiries are not permitted. Any communication from potential
Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

donabella.bersabal@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

~~3:00:00 pm (Local Vancouver Time), Thursday, October 7, 2021~~

~~3:00:00 pm (Local Vancouver Time), Thursday, November 4, 2021~~

3:00:00 pm (Local Vancouver Time), Thursday, November 18, 2021

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS20210169 - NEU: Thermal Energy Supply for NEFC – Vendor name.

Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Commercial Proposal consisting of commercial proposal worksheet (provided) and
a financial pro forma, and;
-Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

The maximum number of attachments allowed in an email message is 250 attachments.

The maximum size limit for an email message, including all attachments, is 20MB per message.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

To select a Proponent with an identified energy source and the expertise capable of supplying cost effective low-carbon renewable thermal energy in Northeast False Creek (“NEFC”) to the City’s False Creek Neighbourhood Energy Utility (“NEU”).

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Webex (an invite will be sent to the Proponents)

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents must pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to donabella.bersabal@vancouver.ca on or before the time and date specified in Section 2.1

The Information Meeting is mandatory and Proposals submitted by Proponents that do not attend the Information Meeting may or may not be considered by the City, in the City’s sole discretion.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

PS20210169 1,611 KB