Request For Proposal
RFP PS20210159 - CONSULTING SERVICES FOR SAP S/4HANA CONVERSION
LAST UPDATED:
Addendum
March 9, 2022
Amendment
March 1, 2022
Questions & Answers
March 22, 2022
CONTACT
All enquiries regarding the RFP must be addressed to:
Wen Shi, Buyer
Email:
wen.shi@vancouver.ca
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
PHONE NUMBER
N/A
FAX NUMBER
N/A
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, February 24, 2022
3:00:00 pm (Local Vancouver Time), Thursday, March 10, 2022
3:00:00 pm (Local Vancouver Time), Tuesday, March 29, 2022
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
CLOSING LOCATION
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom
row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20210159 - RFP - SAP S4HANA Consulting Services - Vendor name.
Document format for submissions:
- Completed RFP Part C in PDF format – 1 combined PDF file in the following sequence
including, but not limited to,
-a cover page that clearly indicates the name of the Proponent and the PS# and
Title of the Proposal,
- a brief executive summary of your proposal (no more than one page long),
- a detailed table of contents,
- a section titled “Technical Proposal,” which should address the requirements in
the Scope of Work together with the completed documentation and
questionnaire contained in Part C – Form of Proposal (from Appendix 1 to
Appendix 11), any other schedules/attachments/appendices if necessary; and
- Completed Part C – Appendix 3 – Commercial Proposal in Excel format. It should
contain full details of the Proponent’s proposed pricing and payment terms, which
must be in accordance with Part A of the RFP and reflect requirements as provided
in the Part B of the RFP.
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with
attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply
Chain Management and will be deemed not submitted. Non-compliant file formats will be
detected and quarantined even if they are compressed, zipped, renamed, and include
password protected zipped files.
The maximum number of attachments allowed in an email message is 250 attachments.
The maximum size limit for an email message, including all attachments, is 20MB per message.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City is seeking an experienced SAP consultant to provide leadership, guidance and assistance in completing a technical conversion of the City’s SAP ECC system to the SAP S/4HANA platform.
[top]
Information Meeting
No information meeting at this time.
[top]
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download
Description
CONSULTING SERVICES FOR SAP S/4HANA CONVERSION
Appendix 3 - Commercial Proposal
Fillable Part C - Form of Proposal
[top]
Amendment
Amendment No.1 78 KB
Amendment No.2 78 KB
RE: CLOSING DATE EXTENSION
RE: CLOSING DATE EXTENSION
[top]
Addendum
RE: PART B – CITY REQUIREMENTS; RE: PART C – FORM OF PROPOSAL, APPENDIX 2 – QUESTIONNAIRE, SECTION 4.0 SCOPE & REQUIREMENTS; RE: PART D – FORM OF AGREEMENT
RE: PART B – CITY REQUIREMENTS, SECTION 8.0 - ATTACHMENT
RE: PART B – CITY REQUIREMENTS, SECTION 8.0 - ATTACHMENT
RE: Q&A No. 6, #A3
[top]
Questions and Answers
[top]