Request For Proposal
RFP PS20210158 - PROVISION OF FOOD SERVICES TO EVELYNE SALLER CENTRE
Questions & Answers
ALL enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist
ALL enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, April 8, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proposals must be submitted to the City, in the manner required by the RFP, so that the City receives them by not later than the “Closing Time” as specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20210158 - RFP - Provision of Food Services to Evelyne Saller Centre - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City seeks, from qualified companies, proposals as described in this RFP for the provision of cafeteria based meals services at the City’s Evelyne Saller Centre (“ESC”).
The ESC is a City community centre, which among other things, is one of the largest low-cost food providers in the City’s Downtown Eastside area, providing nutritious and cost-effective meals to marginalized members of the local community. The ESC is designated as an essential service, open 12-14 hours per day, 365 days per year, averaging approximately 600 - 850 meals per day, or approximately 220,000 - 308,000 meals per year. A new facility for ESC is currently under construction and is expected to be ready for operation by Fall 2021.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20210158 839 KB
Annex 1 - ESC Floor Plan - New 2,632 KB
Annex 2 - Equipment Specifications 4,589 KB
Annex 3 - Sample Menus 257 KB
PROVISION OF FOOD SERVICES TO EVELYNE SALLER CENTRE
Annex 1 - ESC Floor Plan - New
Annex 2 - Equipment Specifications
Annex 3 - Sample Menus
Annex 4 - Vancouver Coastal Health Food Standards - 2018
Appendix 5 - Certificate of Insurance
No amendment at this time.
No addendum at this time.
Questions and Answers
No questions and answers at this time.