Request For Proposal
RFP PS20201156 - ARCHITECT SERVICES AT VIENNA HOUSE
Questions & Answers
December 1, 2020
All enquiries regarding the RFP must be addressed to:
Jim Lowood, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, December 17, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
•Subject of the file to be: PS# - Title – Vendor name.
•Document format for submissions:
oRFP Part C in PDF format – 1 combined PDF file,
oAppendix 3 (pricing tab) in Excel format, and;
oAny other attachments if necessary
•Zip the files to reduce the size or email separately if needed.
•Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City ofVancouver.
•If you did not receive an automated email within few minutes, check your junk folder first,and then contact Purchasing@vancouver.ca.
•Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.
Proposals are revocable and may be withdrawn at any time before or after the Closing Time.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
By this Request for Proposals (“RFP”) the City seeks proposals from qualified architectural teams (“Architect”) to lead the design process for the proposed “Vienna House”, located at 2009-2037 Stainsbury Avenue forward from the rezoning phase through to project completion. The Vancouver Affordable Housing Agency (“VAHA”) acting as the agent for the City is working collaboratively with BC Housing and More Than A Roof Mennonite Society (“More Than A Roof” or “MTR”) as the non-profit housing operator and lessee to provide affordable housing at Vienna House. The City has recently completed a site feasibility assessment up to a successful rezoning Letter of Enquiry (“LOE”) and invites proposals from architectural teams with proven expertise in the following:
(a)Successfully leading multi-storey residential development projects for public entities;
(b)Working with cross departmental and external reporting structures (steeringcommittees);
(c)Managing design and consulting services for multi-storey developments;
(d)Achieving schedule and cost savings using offsite prefabricated practices; and
(e)Meeting requirements for a project at this stage pursuing “Passive House Classic”standard as maintained by the Passive House Institute.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
No amendment at this time.
No addendum at this time.
Questions and Answers
Q&A No. 1 120 KB
ISSUED DECEMBER 1, 2020