Request For Proposal
RFP PS20201111 - CONSULTING SERVICES FOR WEST FRASER LANDS CHILD CARE AND WASHROOMS
October 19, 2020
Questions & Answers
October 19, 2020
All enquiries regarding the RFP must be addressed to:
Donabella Bersabal, Contracting Specialist
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, October 22, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
Proponents should submit their Proposals on or before the time and date specified in the
bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - Title – Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The RFP concerns the City’s interest in procuring an architect-led professional consulting team to design a new 69-space child care with ancillary washrooms for users of the adjacent park, at 3010 E Kent Avenue in the West Fraser Lands neighbourhood of Vancouver.
The 69-space childcare will consist of four programs – Infants (12 spaces), Toddlers (12 spaces), full time Preschool (25 spaces) and part time Preschool (20 spaces), and will require 11 parking spots - 9 for drop-off/pickup and 2 for staff parking.
The facility will be designed to achieve LEED Gold and Passive House certification.
Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City invites qualified Proponents to submit proposals in the form prescribed by the RFP (“Proposals”) that are responsive to the RFP. The City will also consider innovative or novel approaches to the City’s objectives and requirements. Proposals should identify a full team, including an architect/prime consultant and sub-consultant team, capable of providing design, construction document, contract administration and post-construction services.
To access the FTP site, use any internet browser and go to: https://webtransfer.vancouver.ca
The user ID is : PS20201111dl@coveftp01
The password is: wrecrL3A (The password is case sensitive)
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. Proponents are highly encouraged to attend the Information Meeting. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Webex Online. Invitations will contain numbers to dial-in.
Potential Proponents are encouraged to read the RFP and submit any questions relating to the
RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to email@example.com on or before the time and date specified in Section 2.1
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
RE: Summary section on page A-1 is amended as follows:
RE: Part C Appendix 2 – Technical Proposal is amended as follows:; RE: Part C Appendix 5 – Certificate of Insurance is amended as follows:
RE: Architect Agreement Schedule A is amended as follows:
No addendum at this time.
Questions and Answers