Request For Proposal
RFP PS20201030 - COLLECTION OF TEXTILES AT VANCOUVER ZERO WASTE CENTRES
Questions & Answers
May 4, 2021
All enquiries regarding the RFP must be addressed to:
Philip Lai, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person. In person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
Deadline for Enquiries 3:00pm, Tuesday, June 17, 2021
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, June 24, 2021
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - RFP - Title - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, Proposals must be completed in the form set out in Part C to the RFP, including all appendices to it, (the “Form of Proposal”) and duly executed by Proponents’ authorized representatives and submitted to the City in accordance with all directions therefor as contained in the RFP.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City seeks from qualified proponents, proposals for the onsite collection of household textiles at the City’s Zero Waste Centres and the subsequent transport, processing and, depending on their nature and condition, the sale, donation, recycling or other disposal of the materials collected.
Proponents must be incorporated and in good standing under the Societies Act (BC) and/or registered as a charitable organization under the Income Tax Act (Canada). The City welcomes proposals from single organizations of that kind and joint proposals from consortiums of two or more such organizations.
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum.
The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Vancouver Zero Waste Centre, 8588 Yukon Street, Vancouver BC
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to Philip Lai at on or before the time and date specified in Section 2.1
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
RFP PS20201030 4,120 KB
COLLECTION OF TEXTILES AT VANCOUVER ZERO WASTE CENTRES
No amendment at this time.
No addendum at this time.
Questions and Answers
Q&A No. 1 39 KB
ISSUED MAY 4, 2021