Request For Proposal
RFP PS20200570 - GAS FLARE PLANNING AND MAINTENANCE SERVICES - VANCOUVER LANDFILL
September 22, 2020
Questions & Answers
September 22, 2020
All enquiries regarding the RFP must be addressed to:
Brian Brennan, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
Deadline for Enquiries: 3:00pm on Thursday, September 10, 2020
Deadline for Enquiries: 3:00pm on Thursday, September 17, 2020
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, September 10, 2020
3:00:00 pm (Local Vancouver Time), Thursday, September 17, 2020 3:00:00 pm (Local Vancouver Time), Thursday, September 24, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, September 29, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the
bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20200570 - RFP - GAS FLARE PLANNING AND MAINTENANCE SERVICES -
VANCOUVER LANDFILL – Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver (the “City”) requires professional services for the comprehensive
planning and execution of critical engineering, maintenance and health & safety work at the
Vancouver Landfill Gas Conditioning and Flare Station (GCFS) in Delta, BC. The work will cover
the Flare Station, Air Compressor, Building Gas Pipeline System and Dryer System, Building
Methane Monitoring and Periodic Consulting as outlined in PART B – CITY REQUIREMENTS.
Use any internet browser and go to: https://webtransfer.vancouver.ca
The user ID is: PS20200570dl@coveftp01
The password is: xEfrasw5 (The password is case sensitive.)
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
1. RE: CHANGE TO PART A – INFORMATION AND INSTRUCTIONS - CHANGE TO 2.O KEY DATES - CLOSING DATE EXTENSION
RE: CHANGE TO PART A – INFORMATION AND INSTRUCTIONS - CHANGE TO 2.O KEY DATES - CLOSING DATE EXTENSION
1. RE: CHANGE TO PART C – FORM OF PROPOSAL – APPENDIX 3 – COMMERCIAL PROPOSAL
1. RE: CHANGE TO PART C – FORM OF PROPOSAL – APPENDIX 3 – COMMERCIAL PROPOSAL; 2. RE: CHANGE TO PART A – INFORMATION AND INSTRUCTIONS – ADDITIONAL INFORMATION; 3. RE: CHANGE TO PART A – INFORMATION AND INSTRUCTIONS - CHANGE TO 2.O KEY DATES - CLOSING DATE EXTENSION
No addendum at this time.
Questions and Answers