Request For Proposal
RFP PS20200566 - SUPPLY AND DELIVERY OF REMOTE WATER LEVEL MONITORING SYSTEM
Questions & Answers
May 26, 2020
All enquiries regarding the RFP must be addressed to:
Jason Lo, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person.
In-person or telephone enquiries are not permitted. Any communication from potential
Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, June 2, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the
bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - Title – Proponent name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Do not send by fax.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The purpose of this RFP is to obtain a supplier(s) with the capability to efficiently and cost effectively provide Remote Water Level Monitoring System to the City for its Engineering department, as per the requirements and specifications set out herein.
This initiative will identify Proponents providing best and leading practices to increase
procurement efficiency, maintain and improve service and product quality, sustainability and
capable of supplying all or a large part of the requirements. Thus, it is paramount the
successful Proponent(s) be able to meet the City’s requirements, comprehensively describe its
highest level of service, product offerings and competitive prices.
A Virtual information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Virtual Information Meeting (via Web-ex)
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Virtual Information Meeting.
Potential Proponents interested in attending the Virtual Information Meeting should preregister for the Virtual Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by by e-mail to firstname.lastname@example.org on or before the time and date specified in Section 2.1
Prior to the Virtual Information Meeting, the Project Manager will put together a brief video footage highlighting the scope of services that will be involved for the remote water level monitoring system at the Vancouver Landfill, Delta, British Columbia. The video will consist of a virtual walk-thru to different areas of the Landfill and describing the services that will be required. On the day of the virtual information meeting, Proponents will login to the Cisco Web-ex Video Conferencing Platform. The Project Manager will provide commentary on the site and will also share the photos of the site together with a brief PowerPoint presentation during the Web-ex session. The Web-ex session will address any questions, but Proponents are encouraged to send formal questions by e-mail to the Contact Person specified on this RFP. Upon request, uploads of the video footage of the Vancouver Landfill highlighting the scope of services may be shared to all vendors on an FTP site for a limited time period.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20200566 8,453 KB
SUPPLY AND DELIVERY OF REMOTE WATER LEVEL MONITORING SYSTEM
Appendix 3 - Schedule of Price
Remote Water Level Monitoring System - Word Format
No amendment at this time.
No addendum at this time.
Questions and Answers
Q&A No. 1 23 KB
ISSUED MAY 25, 2020