Request For Proposal
RFP PS20200549 - PROVISION OF TRAVEL AGENCY SERVICES AND A TRAVEL & EXPENSES MANAGEMENT SOLUTION
September 8, 2020
Questions & Answers
September 11, 2020
All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, September 17, 2020
3:00:00 pm (Local Vancouver Time), Thursday, September 24, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proposals must be received on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20200549 - RFP - Provision of Travel Agency Services and a Travel & Expenses Management Solution - Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Do not fax.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver, Vancouver Public Library, and Vancouver Police Board (collectively, “the City”), require efficient and modern Travel Agency Services and a Travel & Expenses Management Solution that is, preferably, delivered via a software-as-a-service (“SaaS”) model. The successful service provider(s) will supply, deliver, implement, and support a new solution that satisfies all travel agency services and travel & expenses management requirements, to enable the City’s stakeholder departments to reduce travel costs, increase productivity, improve visibility, and enhance internal controls and reporting systems. The City prefers a single service provider that meets both travel agency services and travel & expenses management requirements, but will consider a best-in-class travel agency services provider and a separate best-in-class provider of a travel & expenses management solution, if both solutions can be integrated.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20200549 621 KB
PS20200549 255 KB
PROVISION OF TRAVEL AGENCY SERVICES AND A TRAVEL & EXPENSES MANAGEMENT SOLUTION
Travel Agency Services - Questions for Proponents
Travel and Expenses Management - Questions for Proponents
Technical Requirements - Questions for Proponents
Appendix 3 - Commercial Proposal
PART C - Form of Proposal
Amendment 1 22 KB
Part A – Information and Instructions, Section 2.0 Key Dates
No addendum at this time.
Questions and Answers