Request For Proposal
RFP PS20200477 - IN RESPECT OF SEWERS CCTV INSPECTION SERVICES
Questions & Answers
August 14, 2020
All enquiries regarding the RFP must be addressed to:
Gordon Harvey, Contracting Specialist
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, August 20, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20200477-IN RESPECT OF SEWERS CCTV INSPECTION SERVICES –Vendor Name
Document format for submissions:
-RFP Part C – Fillable (except for Appendix 3) in PDF format – Complete in Word and submit as PDF file;
-Appendix 3 (Commercial Proposal) in in a separate PDF file, and;
-Any other attachments if necessary
A section titled “Deliverables” which should include a sample package of the items listed below as specified in PART B – SCOPE OF WORK - 3.0 SEWERS CCTV INSPECTIONS TECHNICAL SPECIFICATIONS AND REQUIREMENTS – 3.9(b) under Execution
-A CCTV inspection summary sheet
-A CCTV inspection report embedded with minimum three (3) pipe photos, two (2) maintenance hole photos, and one (1) site photo
-Pipe condition ratings as per the PACP Condition Grading System
-The corresponding database file
-A digital video of a typical CCTV inspection – Due to the email attachment limit, video files are to be no more than 10mb in size. A CCTV video may be split into multiple parts and submitted in separate emails, or Proponents to provide a link within the Proposal.
-A map and spreadsheet or ArcGIS Geodatabase file, highlighting the mains that have been inspected
Maintenance Hole Inspection
-A maintenance hole inspection summary sheet
-A maintenance hole inspection (MACP Level 1) report embedded with photos
-The corresponding database file
All samples submitted shall demonstrate compliance with the specifications. The quality of the samples will influence the selection of the successful Contractor and will establish a benchmark for subsequent submissions of deliverables.
Zip the files to reduce the size or email separately if needed.
Send your submissions to firstname.lastname@example.org do not deliver a physical copy to the City of Vancouver.
Submitting the files via Fax, Drop box, FTP, or similar programs, is not acceptable (see digital video instructions above).
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver is seeking proponent(s) who are able to provide closed circuit television inspection of the sewer systems. The total length of sewers requiring inspection, which vary in size and condition, will be approximately one hundred and five thousand (105,000) meters per year. There will be around three hundred and fifteen thousand (315,000) meters of sewers to be inspected under the first three (3) years of the Agreement with an option of a contract extension of approximately four hundred and twenty thousand (420,000) meters for two additional two years.
Details of the City’s objectives and requirements to which the RFP relates are set out in Part B - Scope of Work of the RFP.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20200477 2,160 KB
IN RESPECT OF SEWERS CCTV INSPECTION SERVICES
Appendix 1 to Part B - 2020 CCTV Inspection Jobs - Maps and List
Appendix 2 to PART B - Owners List of Known Workplace Hazards and Confined Space Identification and Hazard Assessment
PART C -Proposal Form - Fillable
No amendment at this time.
No addendum at this time.
Questions and Answers
Q&A No. 1 39 KB
ISSUED AUGUST 14, 2020