Request For Proposal

RFP PS20200477 - IN RESPECT OF SEWERS CCTV INSPECTION SERVICES

LAST UPDATED:

Addendum

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Amendment

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Questions & Answers

August 14, 2020

CONTACT

All enquiries regarding the RFP must be addressed to:
Gordon Harvey, Contracting Specialist
Email: gordon.harvey@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

gordon.harvey@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, August 20, 2020

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS20200477-IN RESPECT OF SEWERS CCTV INSPECTION SERVICES –Vendor Name

Document format for submissions:
-RFP Part C – Fillable (except for Appendix 3) in PDF format – Complete in Word and submit as PDF file;
-Appendix 3 (Commercial Proposal) in in a separate PDF file, and;
-Any other attachments if necessary

A section titled “Deliverables” which should include a sample package of the items listed below as specified in PART B – SCOPE OF WORK - 3.0 SEWERS CCTV INSPECTIONS TECHNICAL SPECIFICATIONS AND REQUIREMENTS – 3.9(b) under Execution

Pipe Inspection

-A CCTV inspection summary sheet
-A CCTV inspection report embedded with minimum three (3) pipe photos, two (2) maintenance hole photos, and one (1) site photo
-Pipe condition ratings as per the PACP Condition Grading System
-The corresponding database file
-A digital video of a typical CCTV inspection – Due to the email attachment limit, video files are to be no more than 10mb in size. A CCTV video may be split into multiple parts and submitted in separate emails, or Proponents to provide a link within the Proposal.
-A map and spreadsheet or ArcGIS Geodatabase file, highlighting the mains that have been inspected
Maintenance Hole Inspection
-A maintenance hole inspection summary sheet
-A maintenance hole inspection (MACP Level 1) report embedded with photos
-The corresponding database file

All samples submitted shall demonstrate compliance with the specifications. The quality of the samples will influence the selection of the successful Contractor and will establish a benchmark for subsequent submissions of deliverables.

Zip the files to reduce the size or email separately if needed.

Send your submissions to bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Fax, Drop box, FTP, or similar programs, is not acceptable (see digital video instructions above).

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver is seeking proponent(s) who are able to provide closed circuit television inspection of the sewer systems. The total length of sewers requiring inspection, which vary in size and condition, will be approximately one hundred and five thousand (105,000) meters per year. There will be around three hundred and fifteen thousand (315,000) meters of sewers to be inspected under the first three (3) years of the Agreement with an option of a contract extension of approximately four hundred and twenty thousand (420,000) meters for two additional two years.

Details of the City’s objectives and requirements to which the RFP relates are set out in Part B - Scope of Work of the RFP.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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