Request For Proposal
RFP PS20200143 - DIGITAL SIGNAGE MENU BOARDS FOR ORPHEUM THEATRE
October 2, 2020
Questions & Answers
September 25, 2020
All enquiries regarding the RFP must be addressed to:
Philip Lai, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person. In person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, September 1, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, September 15, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, October 6, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, October 13, 2020
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom
row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - Title – Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
Submitting the files via fax, Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver invites proposals from qualified vendors for the provision of a digital signage system which includes menu boards and vertical display screens, hardware, software, installation and services at the Orpheum Theatre.
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek
clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: as specified in Section 2.1 above.
Time: as specified in Section 2.1 above.
Location: 601 Smithe Street, Vancouver, BC V6B 3L4
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to email@example.com on or before the time and date specified in Section 2.1 above.
The City will in good faith attempt to give accurate oral responses to questions posed during the Information Meeting but Proponents are advised that they may only rely on the written information contained herein or in documents posted to the City’s website, as described in Section 5.1
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20200143 1,131 KB
DIGITAL SIGNAGE MENU BOARDS FOR ORPHEUM THEATRE
No addendum at this time.
Questions and Answers