Request For Proposal

RFP PS20200107 - SUPPLY AND DELIVERY OF LED LUMINAIRES & INTELLIGENT STREET LIGHT CONTROLS SYSTEM

LAST UPDATED:

 

Addendum

No updates

Amendment

May 29, 2020

Questions & Answers

May 29, 2020

CONTACT

All enquiries regarding the RFP must be addressed to:

Peter Yung, Contracting Specialist

Email: peter.yung@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person.

All enquiries must be made in writing and are to be directed only to the above contact
person. In-person or telephone enquiries are not permitted. Any communication from
potential Proponents to City staff other than the contact person regarding the content
of this RFP may lead to disqualification of the Proponent from this RFP process, at the
City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, June 4, 2020
3:00:00 pm (Local Vancouver Time), Monday, June 11, 2020

All references to time in the RFP are references to the time in the City of Vancouver,
as indicated in the electronic timestamp the Proposal receives upon delivery to the
email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in
the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

- Subject of the file to be: PS# - Title – Vendor name.

- Document format for submissions:

o RFP PART C - in PDF format – 1 combined PDF file

o RFP PART C, APPENDIX 2, Section 2.2 (b) – in Excel Format (see APPENDIX 2,
Section 2.2 (b), for instruction)
o Any other attachments if necessary

- Zip the files to reduce the size or email separately if needed.

- Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the
City of Vancouver.

- If you did not receive an automated email within few minutes, check your junk
folder first, and then contact Purchasing@vancouver.ca.

-Submitting the files via Drop box, FTP, or similar programs, is not acceptable

To be considered by the City, a Proposal must be submitted in the form set out in Part
C (the “Form of Proposal”), completed and duly executed by the relevant Proponent
in one PDF Document, excluding the Pricing Tables which should be submitted by
itself, in a separate PDF file titled as Appendix 3 – Commercial Proposal.

Amendments to a Proposal may be submitted via the same methods, at any time prior
to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing
Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The purpose of this RFP is to obtain a supplier(s) with the capability and capacity to efficiently and cost-effectively provide Light Emitting Diode (LED) Luminaires (“Luminaires”) and Intelligent Street Light Controls (“Controls”) to the City for its
Engineering department, as per the requirements and specifications set out herein.

This initiative will identify proponents providing best and leading practices to increase procurement efficiency, maintain and improve service and product quality, sustainability and capable of supplying all or a large part of the requirements. Thus it
is paramount the successful Proponent(s) be able to meet the City’s requirements, comprehensively describe its highest level of service, product offerings and competitive prices.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

SUPPLY AND DELIVERY OF LED LUMINAIRES & INTELLIGENT STREET LIGHT CONTROLS SYSTEM

 

PART C WORD - FORM OF PROPOSAL

 


PART B - SCHEDULE C - Updated

 


Part C – Appendix 3 – Table 1 (AMD1)

 

 

Street Lighting - X Y Master

 


Part C - Appendix 3 - Table 1

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Amendment

RE: PART C, APPENDIX 3, Section 1.5(a),

RE: CLOSING DATE EXTENSION, PART A, Section 2.1,

1. RE: PS20200107 – RFP – PART B – SCHEDULE C, TAB “TS REQUIREMENT”, Item “TQ32”; 2. RE: PS20200107 – RFP – PART B – SCHEDULE C, TAB “TS REQUIREMENT”, Item “TQ51”

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 69 KB

Q&A No. 2 PDF 40 KB

Q&A No. 3 PDF 51 KB

Q&A No. 4 PDF 170 KB

LDS-1.4 - for QA 4PDF 90 KB

ISSUED MAY 12, 2020

ISSUED MAY 14, 2020

ISSUED MAY 26, 2020

ISSUED MAY 29, 2020

ISSUED MAY 29, 2020 (LDS-1.4 - for QA 4)

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