Request For Proposal
RFP PS20200018 - PROVISION OF EVENT MANAGEMENT SUPPORT
LAST UPDATED:
Addendum
No updates
Amendment
February 5, 2020
Questions & Answers
February 5, 2020
CONTACT
All enquiries regarding the RFP must be addressed to:
Donna Lee, Buyer
Email: donna.lee@vancouver.ca
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
PHONE NUMBER
604.871.6054
FAX NUMBER
N/A
ENQUIRIES
donna.lee@vancouver.ca
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, February 6, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, February 11, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
CLOSING LOCATION
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - Title – Vendor name.
Document format for submissions:
-RFP Part C and any other attachments in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver requires the services of a full service event planning and management firm to assist in the development and implementation of this significant event in support of the Vancouver Plan public outreach and dialogue.
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Information Meeting
No information meeting at this time.
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Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download
Description
434 KB
PROVISION OF EVENT MANAGEMENT SUPPORT
Part C - Form of Proposal
Commercial Proposal
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Amendment
Amendment No. 1 
88 KB
Amendment No. 2 85 KB
Amendment No. 3 26 KB
RE: PART B – SCOPE OF WORK, 3.0 OBJECTIVE, 3.2 (f); RE: PART B – SCOPE OF WORK, 4.0 PROPOSED SCOPE OF SERVICES, 4.1 vi.
RE: CLOSING DATE EXTENSION
RE: PART B – SCOPE OF WORK, 5.0 REQUIREMENTS
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Addendum
No addendum at this time.
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Questions and Answers
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