Request For Proposal
RFP PS20191588 - LANDSCAPE ARCHITECTURAL AND PLANNING DESIGN FOR EAST PARK AND CREEKSIDE PARK SOUTH
February 5, 2020
February 3, 2020
Questions & Answers
February 11, 2020
All enquiries regarding the RFP must be addressed to:
Gamaliel Martinez, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, February 13, 2020
3:00:00 pm (Local Vancouver Time), Thursday, February 20, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20191588 – Landscape Architectural Planning and Design for East Park and Creekside Park (South) – [Proponent name].
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file (Except for Appendix 3 -Commercial Proposal)
-Appendix 3 (Commercial Proposal) in Excel format
-Any other attachments as necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Gamaliel.Martinez@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City is interested in receiving Proposals in response to this RFP from multi-disciplinary teams with experience in landscape architecture, urban design, engineering, biology and communications to conduct a park design process guided by a multi-layered public engagement process. The ultimate goal of this RFP process is the delivery of a Park Board approved (elected Commissioners) conceptual plan that provides an overall vision and design direction for a new waterfront park at the east end of Vancouver’s Olympic Village including a renewal of a portion of parkland, south of Science World, Creekside Park South. This conceptual plan will be advanced on to detailed design and a phased implementation (not part of this phase of work).
An information meeting (the “Information Meeting”) will be held 9:00 a.m. January 21, 2020 to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The Information Meeting will include a walk-through of the study area/site. The details are as follows:
Date: as specified in Section 2.1 above.
Time: as specified in Section 2.1 above.
Creekside Community Centre
1 Athletes Way
Vancouver, British Columbia (Meet in the lobby area)
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A by e-mail to Gamaliel.Martinez@vancouver.ca on or before the time and date specified in Section 2.1.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
1. Re: Closing Time; 2. Re: RFP Issue Date; 3. Re: List of Appendices on Page C-2; 4. Re: Submission Instructions in Appendix 3.
1. Re: Closing Time; 2. Re: Numbering in Part B, Section 12 (Schedule of Detailed Requirements)
1. Re: Revised Section 6 (Alternative Solutions) of the Questionnaire; 2. Re: Revised Pricing Form.
Re: Landscape Architect Requirements
1. Re: Project Schedule; 2. Re: Surface Characterization and Ecological Potential Study; 3. Re: Site Survey; 4. Re: Community Engagement Plan; 5. Re: Open House 4; 6. Re: Approval by Vancouver Park Board; 7. Re: Cost Estimates; 8. Re: Preferred Conceptual Plan; 9. Re: Archaeology; 10. Re: “Other Services”.
1. Re: Add Note to Task 1; 2. Re: Arborist Report; 3. Re: Contaminated Sites Approved Professional Requirement.
Questions and Answers