Request For Proposal
RFP PS20191215 - CONSULTANT FOR FUNCTIONAL LOCATIONS STRUCTURE REALIGNMENT
October 23, 2019
Questions & Answers
October 18, 2019
All enquiries regarding the RFP must be addressed to:
Erin Chan, Buyer
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, October 24, 2019
3:00:00 pm (Local Vancouver Time), Tuesday, October 29, 2019
Proponents should submit their proposals on or before 3:00pm on the 29th day of October, 2019 (the “Closing Time”) by email in accordance with the following:
Subject of the file to be: PS2019121 – Consultant for Functional Locations Structure –Vendor name.
Document format for submissions:
RFP Part C in PDF format – 1 combined PDF file,
Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Appendix 1 (the “Proposal Form”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City’s REFM department and Vancouver Park Board manage and operate the City’s real estate portfolio. The Plant Maintenance (“PM”) module in SAP is used to record operational data about these assets and to manage repairs and maintenance work delivered by REFM and the Vancouver Park Board. The central component of SAP’s PM module configuration is its Functional Locations structure, which is used to record the physical location of each asset, the type of work performed, the party responsible for the specific types of work at each facility (default Work Centres), and how cost associated with such work is to be allocated (default Cost Centres).
The City is looking to define and implement a new Functional Locations structure and hierarchy in SAP that meets the City’s current operational and financial reporting needs and is aligned with current Facility Management data organization practices. An important first step in this process requires determining what the new Functional Locations structure will look like and how the City can transition from the old to the new structure.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Amendment No. 1 27 KB
RE: REVISED CLOSING TIME
No addendum at this time.
Questions and Answers
Q&A 1 144 KB
ISSUED OCTOBER 18, 2019