Request For Proposal
RFP PS20191099 - CONSULTING SERVICES FOR CREATIVE DESIGN SUPPORT
Questions & Answers
September 11, 2019
All enquiries regarding the RFP must be addressed to:
Jing Fan, Buyer
All enquiriees must be made in writing. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, September 19, 2019
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the
bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
- Subject of the file to be: PS# - Title – Vendor name.
- Document format for submissions:
o RFP Part C in PDF format – 1 combined PDF file, including any other attachments
if necessary, and;
o Appendix 3 (pricing tab) in Excel format.
- Zip the files to reduce the size or email separately if needed.
- Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.
- If you did not receive an automated email within few minutes, check your junk folder first,
and then contact Purchasing@vancouver.ca.
-Submitting the files via Fax, Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the“Form of Proposal”), completed and duly executed by the relevant Proponent.
Amendments to a Proposal may be submitted via the same methods, at any time prior to the
Proposals are revocable and may be withdrawn at any time before or after the Closing Time.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The RFP concerns the City’s interest in procuring consultant services to collaborate in the
delivery of visual tools to promote, document and support an invitational, participatory, citywide
planning process. Details of the City’s objectives and requirements to which the RFP
relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to
this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and
The City is interested in selecting an entity, which is not, by the terms hereof, barred from
submitting a Proposal, and which does submit a Proposal (each such entity, a “Proponent”)
with the capability and experience to efficiently and cost-effectively meet the objectives and
requirements described in the RFP. The City currently expects to select such a Proponent and
then enter into negotiations with that Proponent, which will conclude in the execution of a
contract between the Proponent and the City (such a contract, an “Agreement”). However, the City may: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time. The City may also terminate the RFP at any time.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
No amendment at this time.
No addendum at this time.
Questions and Answers