Request For Proposal
RFP PS20190618 - SUPPLY AND DELIVERY OF SOIL
LAST UPDATED:
Addendum
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Amendment
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Questions & Answers
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CONTACT
All queries regarding the RFP must be addressed to:
Peter Yung, Contracting Specialist
Email: peter.yung@vancouver.ca
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
PHONE NUMBER
604.871-6836
FAX NUMBER
604.873.7057
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, June 27, 2019
All references to time in the RFP are references to the time in the City of Vancouver,
as indicated in the electronic timestamp the Proposal receives upon delivery to the
email address specified herein, which is in turn synchronized to Network Time Protocol
(NTP) provided by the National Research Council of Canada adjusted to local Pacific
Time Zone.
CLOSING LOCATION
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in
the bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
- Subject of the file to be: PS# - Title – Vendor name.
- Document format for submissions:
o RFP Part C in PDF format – 1 combined PDF file,
o Appendix 3 (Commercial Proposal) in a separate PDF file, and;
o Any other attachments if necessary
- Zip the files to reduce the size or email separately if needed.
- Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the
City of Vancouver.
- If you did not receive an automated email within few minutes, check your junk
folder first, and then contact Purchasing@vancouver.ca.
To be considered by the City, a Proposal must be submitted in the form set out in Part
C (the “Form of Proposal”), completed and duly executed by the relevant Proponent
in one PDF Document, excluding the Pricing Tables which should be submitted by
itself, in a separate PDF file titled as Appendix 3 – Commercial Proposal.
Amendments to a Proposal may be submitted via the same methods, at any time prior
to the Closing Time.
Proposals are revocable and may be withdrawn at any time before or after the Closing
Time.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The purpose of this RFP is to obtain a supplier(s) with the capability and capacity to
efficiently and cost-effectively supply and deliver soil to the City, as, if and when
required, and as per the requirements and specifications set out herein.
This initiative will identify proponents providing best and leading practices to increase
procurement efficiency, maintain and improve product quality, sustainability and
capable of supplying all or a large part of the requirements. Thus it is paramount the
successful Proponent(s) be able to meet the requirements of the City with the highest
level of service and offering competitive prices.
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Information Meeting
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Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
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Amendment
No amendment at this time.
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Addendum
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Questions and Answers
No questions and answers at this time.
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