Request For Proposal

RFP PS20190361 - CONSULTING SERVICES FOR CITY OF VANCOUVER ARCHIVES

LAST UPDATED:

Addendum

April 18, 2019

Amendment

April 15, 2019

Questions & Answers

April 25, 2019

CONTACT

All enquiries regarding the RFP must be addressed to:
Donabella Bersabal, Contracting Specialist

Email: donabella.bersabal@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.829.2081

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, April 30, 2019

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS# - Title – Vendor name.

Document format for submissions:

RFP Part C in PDF format – 1 combined PDF file,
Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring an architect-led professional consulting team to design a new LEED Gold (for Commercial Interiors) certified facility within the shell space of the 7th floor, and part of the 1st floor, of the VPL Central Library at 350 West Georgia Street, Vancouver, to house a relocated and expanded City of Vancouver Archives.

The City of Vancouver Archives currently operates out of two sites: the original Vanier Park site and a second temporary storage warehouse in east Vancouver. Planning studies have shown that the Vanier Park facility faces a number of challenges, including space constraints, sea level rise risks and less than optimal access for the public. A 2013 Accommodation Study identified the Vancouver Public Library (VPL) Central Library branch in downtown Vancouver as the recommended new City of Vancouver Archives location.

Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. Proponents are highly encouraged to attend the Information Meeting. The details are as follows:

Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Library Square at 350 West Georgia Street (Meet in front of the main doors to the library)

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A by e-mail to donabella.bersabal@vancouver.ca on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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PS20190361 1,427 KB