Request For Proposal
RFP PS20190249 - VANCOUVER PARKS & RECREATION CONCESSION OPERATORS
LAST UPDATED:
Addendum
No updates
Amendment
February 27, 2019
Questions & Answers
March 4, 2019
CONTACT
All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist
Email: diana.chan@vancouver.ca
All enquiries must be made in writing. In-person or telephone enquiries are not permitted
PHONE NUMBER
604.871.6818
FAX NUMBER
604.873.7057
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Friday, March 29, 2019
CLOSING LOCATION
SUBMISSION OF PROPOSAL
• Subject of the file to be: PS20190249 – Vancouver Parks & Recreation Concession Operators – Vendor name.
• Document format for submissions:
o RFP Part C in PDF format – 1 combined PDF file,
o Any other attachments if necessary
• Zip the files to reduce the size or email separately if needed.
• Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.
• If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca.
• Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Proponents are advised to submit proposals as early as possible, prior to March 29, 2019.
To be considered by the City, a Proposal must be submitted in the form set out in Appendix 1 (the “Proposal Form”), completed and duly executed by the relevant Proponent.
Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time. Proposals are revocable and may be withdrawn at any time before or after the Closing Time.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City is interested in selecting an entity (each, a “Proponent”) that submits a proposal (each, a “Proposal”) with the capability and experience to efficiently and cost-effectively meet the requirements described in this RFP. The City expects to select a Proponent to enter into contract negotiations. The term of any agreement is expected to be one (1) year with the option of two (2), one (1) year options to extend at the City’s sole discretion.
However, the City may: (i) decline to select any Proponent; (ii) decline to enter into any agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time. The City may also terminate the RFP at any time.
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Information Meeting
An Information Meeting is planned for 9am-11am on Friday, March 1, 2019.
Proponents requesting to attend the Information Meeting should email Purchasing@vancouver.ca by February 27, 2019. Subject line of the email should be: “PS20190249 Vancouver Parks & Recreation Concession Operators”. If the City determines that an Information Meeting will be conducted, details will be posted on the City’s website at: http://vancouver.ca/doing-business/open-bids.aspx _____________________________________________________________________________
As at February 27, 2019 Please Note:
An Information Meeting is planned for 9am-11am on Monday, March 18, 2019.
Proponents requesting to attend the Information Meeting should email Purchasing@vancouver.ca by March 14, 2019.
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Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
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Amendment
Amendment No. 1 
47 KB
SECTION 2.0 CHANGES TO THE RFP AND FURTHER INFORMATION
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Addendum
No addendum at this time.
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Questions and Answers
Q&A No. 1 26 KB
ISSUED MARCH 4, 2019
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