Request For Proposal

RFP PS20190079 - EVENT ORGANIZER FOR A MASS PARTICIPATION BIKE RIDE

LAST UPDATED:

 

Addendum

No updates

Amendment

No updates

Questions & Answers

February 20, 2019

CONTACT

All enquiries regarding the RFP must be addressed to:

Harinder Kainth, Contracting Specialist

Email: harinder.kainth@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.873.7227

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Friday, March 1, 2019

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in
the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

? Subject of the file to be: PS# - Title – Vendor name.

? Document format for submissions:

o RFP Part C in PDF format – 1 combined PDF file,

o Appendix 3 (pricing tab) in Excel format, and;

Any other attachments if necessary

? Zip the files to reduce the size or email separately if needed.

? Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the
City of Vancouver.

? If you did not receive an automated email within few minutes, check your junk
folder first, and then contact Purchasing@vancouver.ca.

? Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in
Part C (the “Form of Proposal”), completed and duly executed by the relevant
Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior
to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing
Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring an Event Organizer to coordinate and execute an event management and production plan and deliver a low barrier one-time public mass participation bike ride for 2019. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

The City is interested in selecting an entity, which is not, by the terms hereof, barred from submitting a Proposal, and which does submit a Proposal (each such entity, a “Proponent”) with the capability and experience to efficiently and cost-effectively meet the objectives and requirements described in the RFP. The City currently expects to select such a Proponent and then enter into negotiations with that Proponent, which will conclude in the execution of a contract between the Proponent and the City (such a contract, an “Agreement”). However, the City may: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time.
The City may also terminate the RFP at any time.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

PS20190079PDF 420 KB

PS20190079 48 KB

EVENT ORGANIZER FOR A MASS PARTICIPATION BIKE RIDE

PART C - APPENDIX 3 - COMMERCIAL PRICING

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Amendment

No amendment at this time.

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 30 KB

ISSUED FEBRUARY 20, 2019

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