Request For Proposal
RFP PS20190048 - TRAVEL MANAGEMENT SERVICES
LAST UPDATED:
Addendum
July 3, 2019
Amendment
June 26, 2019
Questions & Answers
June 26, 2019
CONTACT
All queries related to this RFQ should be submitted in writing to the attention of:
Jason Charbonneau, Buyer
Email: jason.charbonneau@vancouver.ca
PHONE NUMBER
604.829.2067
FAX NUMBER
604.873.7057
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Wednesday, July 3, 2019
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
CLOSING LOCATION
Proponents should submit their proposals on or before 3:00pm on the 3rd day of July, 2019 (the “Closing Time”) by email in accordance with the following:
Subject of the file to be: PS20190048 – Travel Management Services – Vendor name.
Zip the files to reduce the size or email separately if needed.
Send your submissions to bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Appendix 1 (the “Proposal Form”), completed and duly executed by the relevant Proponent in addition to meeting the requirements as detailed in, Part B City Requirements of this RFP.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City is seeking a travel agency services solution to meet the travel needs of City staff, including the Mayor, members of Council, the Vancouver Board of Parks and Recreation, the Vancouver Public Library Board, and the Vancouver Police Board (“VPD”), who primarily travel to Canadian and US destinations, with occasional travel abroad.
[top]
Information Meeting
No information meeting at this time.
[top]
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
[top]
Amendment
Amendment No. 1 
38 KB
RE: 1.0 INSTRUCTIONS
[top]
Addendum
Addendum No. 1 23 KB
RE: SCHEDULE C, 1(b)
[top]
Questions and Answers
Q&A No.1 26 KB
ISSUED JUNE 25, 2019
[top]