Request For Proposal
RFP PS20190020 - CONSULTING SERVICES FOR LANDFILL DESIGN AND CONTRACT ADMINISTRATION
January 3, 2020
Questions & Answers
January 3, 2020
All enquiries regarding the RFP must be addressed to:
Brian Brennan, Contracting Specialist
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, January 14, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, January 21, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS20190020 – Consulting Services for the Landfill Design and Contract Administration – Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City seeks proposals for the provision of professional services as needed from time to time during a five year term, with the possibility of two extensions of one year each, for: (1) detailed design and supervision of the construction of gas collection and distribution works at the City’s landfill located in Delta, BC (the “Landfill”); and (2) modifications for updating City’s plans for the ongoing operation, design and progressive closure of the Landfill.
INFORMATION MEETING will be held at 9:00 a.m. on Tuesday, January 7, 2020
INFORMATION MEETING will be held at 11:30 a.m. on Tuesday, January 7, 2020
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Vancouver Landfill, 5400 72nd Street, Delta, British Columbia
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to by e-mail to firstname.lastname@example.org on or before the time and date specified in Section 2.1
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20190020 369 KB
CONSULTING SERVICES FOR LANDFILL DESIGN AND CONTRACT ADMINISTRATION
No addendum at this time.
Questions and Answers