Request For Proposal

RFP PS20181491 - SUPPLY OF A PREFABRICATED SCALEHOUSE BUILDING - VANCOUVER LANDFILL

LAST UPDATED:

 

Addendum

No updates

Amendment

November 26, 2018

Questions & Answers

November 14, 2018

CONTACT

All enquiries regarding the RFP must be addressed to:
Brian Brennan, Contracting Specialist

Email: brian.brennan@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.871.6946

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, November 13, 2018
3:00:00 pm (Local Vancouver Time), Tuesday, November 27, 2018

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be:
PS20181491 - SUPPLY OF A PREFABRICATED SCALEHOUSE BUILDING - VANCOUVER LANDFILL - Vendor name.

Document format for submissions:

RFP Part C in PDF format – 1 combined PDF file,
Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Proposals must not be submitted by fax.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring a prefabricated, two story scalehouse building at the Vancouver Landfill, in Delta BC. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date:       as specified in Section 2.1
Time:       as specified in Section 2.1
Location: Vancouver Landfill, 5400 72nd Street, Delta, British Columbia

All persons attending the Information Meeting on behalf of Proponents should bring their own personal protective equipment (PPE) consisting of steel toe footwear, high visibility vests, and safety glasses.

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A, by e-mail to brian.brennan@vancouver.ca on or before the time and date specified in Section 2.1

The City will in good faith attempt to give accurate oral responses to questions posed during the Information Meeting but Proponents are advised that they may only rely on the written information contained herein or in documents posted to the City’s website, as described in Section 5.1 _______________________________________________________________________________

Please note that a second Information Meeting is being offered to Proponents on Tuesday, November 6, 2018 commencing at 9:00 a.m.

Please refer to Amendment No. 1 for details.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

PS20181491PDF 494 KB

SUPPLY OF A PREFABRICATED SCALEHOUSE BUILDING - VANCOUVER LANDFILL

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Amendment

1. RE: CHANGE TO PART A – INFORMATION AND INSTRUCTIONS – 2.0 KEY DATES – CHANGE TO THE CLOSING DATE AND TIME; 2.0 KEY DATES

1. RE: SEE ATTACHED MECHANICAL ADDENDA

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 588 KB

Q&A No. 2 PDF 21 KB

Q&A No. 3 PDF 21 KB

Q&A No. 4 PDF 31 KB

Q&A No. 5 PDF 21 KB

ISSUED OCTOBER 19, 2018

ISSUED NOVEMBER 7, 2018

ISSUED NOVEMBER 13, 2018

ISSUED NOVEMBER 14, 2018

ISSUED NOVEMBER 26, 2018

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